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Attachment 1 RYIWSPI�ffi� REQUEST FOR COUNCIL ACTION Approval Description: Receive Update on Civic Campus Master Plan 1 BACKGROUND Date: June 16, 2025 Item No.: City Manager Approval 2 At the March 17, 2025 City Council meeting, the Council approved a Professional Services 3 Agreement for Architectural Services with BKV Architects (BKV) to determine if there is a less 4 costly option for the License/Passport Center & Dance Studio (LPCDS) than the current plan 5 identified in the Civic Campus Pre -Design Study (CCPDS). Major tasks in the agreement included 6 the following: 7 • Provide an updated cost estimate for the proposed LPCDS which is proposed in the 8 CCPDS. 9 • Provide an updated cost estimate for the Maintenance Operations Center (MOC) as 10 proposed in the CCPDS. 11 • Provide a cost estimate for a single story LPCDS instead of the two-story plan. 12 • Provide feasibility options to reuse portions of the existing Maintenance Facility (MF) for 13 LPCDS use. 14 • Provide feasibility options to reuse portions of the existing Maintenance Facility for other 15 uses such as office space, restaurant, or event venue use. 16 • Provide report and presentation to Council. 17 • Provide facility assessment of existing Maintenance Facility buildings. 18 Scope Verification: Staff worked with BKV and their sub -consultants to review program usage, 19 conduct a facility assessment and look at options identified in the scope as well as a few additional 20 options. The only change to program usage was the LPC whose needs increased from 8,700 GSF to 21 10,400 GSF due to growth in LPC operations since 2021. This increased scope increases costs for 22 this facility in the proposed new estimates and alternatives. 23 Facility Assessment: The facility assessment rating conducted indicated that the 2003 garage is in 24 fair condition and could be feasible for reuse or to remodel. The north and east garages are in fair to 25 poor conditions and would be less cost-effective to re -use or remodel. The report indicates that if all 26 three buildings continue to be used "as is," more than $3.7 million in improvements would be 27 needed over the next 10 years. 28 Updated Costs & Concepts: The consultant provided updated cost estimates of the existing CCPDS 29 and other concepts that were developed with the scope. The costs shown are estimates and are 30 intended to show worst case scenarios for costs and to accommodate the unknown risks at this time 31 in the design process, which is industry standard. The costs are broken down into hard costs and soft 32 costs. Hard costs include construction costs, escalation to 2027 midpoint construction using 4% 33 inflation per year, design contingency (for changes in the design process, manage unknowns, Page 1 of 3 Page 28 of 64