CCP 01122026 - Laserfiche WebLink

Home

REQUEST FOR COUNCIL ACTION Date: 1/12/2026 Item No.: 7.b. Department ApprovalCity Manager Approval Item Description:Consider Approval of a Contract with Axon for a Records Management System and Integrated Public Safety Technology 1 2 Background 3 The Roseville Police Department seeks Council approval to enter into a time-limited partnership with 4 Axon to replace the Roseville Police Department’s Records Management System (RMS) and gain 5 access to a fully integrated public safety technology ecosystem, addressing longstanding operational 6 challenges while leveraging a rare cost-saving opportunity through a regional collaboration with the St. 7 Paul Police Department. 8 The Roseville Police Department’s current Records Management System (RMS) presents ongoing 9 operational challenges that were identified and validated through an independent review of police 10 operations and efficiencies conducted by the Axtell Group. These challenges include system 11 performance issues, redundant data entry, unresolved functionality such as online reporting, and 12 security concerns related to a county-hosted environment. Collectively, these issues impact operational 13 efficiency, data accuracy, staff workload, and overall service delivery. 14 In 2025, the St. Paul Police Department entered into an agreement with Axon to design and implement a 15 new RMS platform. Because Roseville shares similar operational needs and the same dispatch center, 16 Axon has offered Roseville a rare opportunity to join St. Paul’s RMS development project. 17 This arrangement allows Roseville to implement a modern and cloud-based RMS at a significantly 18 reduced cost while maintaining a separate contract and RMS system. Axon typically does not offer RMS 19 services to agencies of Roseville’s size; however, because St. Paul’s system is still in the design phase, 20 Axon has extended this time-limited opportunity to Roseville. 21 Joining St. Paul’s Axon RMS project would allow Roseville to replace its current RMS with a fully 22 integrated, cloud-based platform that improves reliability, cybersecurity, and operational efficiency. Key 23 benefits include: 24 Cost efficiency: Participation in St. Paul’s rollout results in pricing estimated to be three to four 25 times lower than standard RMS costs for a mid-sized agency. 26 Operational improvement: The Axon RMS integrates directly with body-worn cameras, squad 27 cameras, digital evidence, and reporting tools—reducing redundant data entry and 28 administrative workload. 29 Cybersecurity and resilience: Axon’s platform is cloud-based, independently audited, and 30 designed with redundancy, encryption, and disaster recovery safeguards. 31 Technology consolidation: The bundled agreement replaces multiple third-party systems with 32 a single ecosystem, improving efficiency and reducing long-term costs. Page 1 of 3 Qbhf!55!pg!367