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81 82 Budget Implications 83 No significant financial impacts are anticipated in 2026, as the department’s current Axon contract 84 remains in effect and is already budgeted. The new Records Management System is not expected to be 85 fully implemented until mid-to-late 2027, allowing costs to be phased in gradually and minimizing near- 86 term budget impacts. 87 Absent this opportunity, the department anticipated increased costs beginning in 2027 related to 88 necessary RMS upgrades, cloud migration requirements, end-of-life TASER replacement, and the 89 acquisition of additional technology solutions. Through negotiations with Axon, Roseville is instead able 90 to secure long-term cost efficiencies by bundling multiple technologies into a single agreement and 91 aligning with the St. Paul Police Department’s RMS rollout. 92 This approach provides several key financial benefits, including locked-in 2025 pricing over a ten-year 93 period, predictable and stable long-term costs, bundled access to current and future technologies at no 94 additional charge, and reduced reliance on multiple third-party vendors. In addition to direct savings, the 95 consolidated Axon ecosystem allows the department to phase out redundant systems currently used for 96 functions such as online reporting, drone management, policy compliance, training tracking, wellness 97 platforms, and video-related software, further reducing ongoing operating costs and administrative 98 complexity. 99 The proposed Axon RMS represents a fiscally responsible, long-term investment in public safety 100 technology that balances near-term affordability with sustainable operational and financial planning. A 101 detailed ten-year cost summary and annual breakdown are provided in the attachments. 102 Although initial annual costs with the Axon RMS are higher than continuing with the current system, 103 projections indicate that over the ten-year contract, costs associated with the existing RMS and 104 standalone vendors are expected to rise, narrowing the gap between the two options. In 2027, 105 maintaining the current RMS (with a move to a cloud-based solution) is estimated at approximately 106$466,000, while participation in the Axon bundled ecosystem is estimated at approximately $534,000. 107 Starting in 2028, Axon’s annual costs are projected to cap at $620,000 for the duration of the contract, 108 while costs for maintaining and upgrading multiple systems under the current RMS are likely to continue 109 increasing. By providing predictable, stable pricing and access to all future technologies without 110 additional charges, the Axon agreement ensures long-term cost efficiency and operational continuity, a 111 guarantee not available under the current system or from other vendors. 112 113 Staff Recommendations 114 Staff recommends approving entering into a 10-year contract with Axon for a Record Management 115 System and Integrated Public Safety Technology. 116 117 Requested Council Action 118 Approve entering into a contract with Axon for a Record Management System and Integrated Public 119 Safety Technology. 120 121 Erika Scheider, Chief of Police Prepared by: 1.Roseville Executive Summary of Axon Contract Attachments: 2.Equity and Inclusion Toolkit--Axon Contract 3.Axon contract 2026 4.Transition to Axon RMS PowerPoint 5.Memo to City Manager on RMS Opportunity 122 Page 3 of 3 Qbhf!57!pg!367