2003-09-25_PWETC_AgendaPacket - Laserfiche WebLink

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RUG, 12,2003 2:38PM NO. 575 P,7/8 Policy No, ~O Page 6 D. If a street lighting ballot is initiated, the following process should be used: Ballot Process 1. Upon receipt of a request for ballot signed by the owners of 20% of the property in the project area, City staffwill prepare a preliminary report detailing the streetlight types, location, costs, proposed assessments and estimated S~etlight Utility fees. 2, City staffwi11 forward project cost information to the neighborhood or commercial representative. The representative will be responsible to gain consensus of the project area for the chosen streetlight type within 90 days. 3. Upon receipt and review of the decision on the streetlight type, staff will prepare and mail to each property owner a ballot. The ballot will include assessment and Streetlight Utility fee information for the streetlight type selected for the project area and a map detailing the location of the streetlights. A postage paid return envelope will be included with each ballot. 4. Property owners will have twelve (12) working days to return their ballot. The return date will be indicated on the ballot. Ballots will be accepted if post-marked by the return date. Staffwill work with the neighborhood or commercial representative to help facilitate the return of as IIlll1lY ballots as possible. 5. All returned ballots will be tabulated. If greater than fifty percent (50%) of the owners of property in the project area return ballots indicating support of the project, a feasibility study report will be prepared and Council will be asked to call and hold a public hearing pursuant to Minnesota Statutes, Section 429.031. 6. If the project goes to the public hearing, but is not ordered forward, subsequent balloting procedures will not be undertaken for the same project area or any part of the project area for a two (2) year period. If the project does not proceed to a public hearing because the required threshold of support of greater than 50% of the owners of property is not met, no subsequent balloting procedures will be undertaken for a two (2) year period beginning on the return date on the ballots. The exception to this requirement would be if the City initiates a street reconstruction project in the area.