CC_Minutes_2007_0820 - Laserfiche WebLink

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~nty of ~®sevillle IPe~f®~ffia~ce Pro~fle ~nf®rffia~fl®~ sheet 1. Prework Objective: To notify staff of.the process and to give them an opportunity to provide input prior to the completion of the profile. a Complete the introduction letter when you establish the meeting time for your performance discussion. ® Give the introduction letter with the attached prework form to the staff member and allow them ample time to complete the form (at least 2-3 days). 2. Complete the Performance Profile Objective: To prepare feedback for employees regarding their performance for the purpose of staff development. ® Assess each individual trait using the 1-5 scale provided at the top of the profile page. Mark the rating in the box next to the trait name. ® Place al's next to any bulleted item you would like to elaborate further on...either as a strength or as a development area. Address the ~'ed items in the comment section. You can also use the comment section to provide examples or any additional elaboration you feel is necessary. ® Assess the staff member's overall job performance using the same scale. If a staff member receives an overall rating or 2 or lower, contact Human Resources to develop a performance improvement plan instead of completing the rest of the profile. ® Using the input provided by the staff member, develop the written accomplishment, development, and work goal sections. Remember that development areas are related to the individual's skills and/or knowledge used on the job, while work goals are concrete "deliverables" related to your team's mission. It is okay if your accomplishments, development areas, and goals differ from the input you received from the staff member. The performance profile is designed to be a tool to assist you in evaluating your staff members. If you find that you would like to add more information or modify the form to fit your specific needs, please feel free to do so. 3. The Performance Discussion Objective: To share the resulfs of the performance profile and to engage in a mutual discussion on how to raise performance. ® Conduct the discussion in a private office during a time when you will be unintel-rupted. ® Thank the staff member for their prework and make it clear that you are open to their continents during the discussion. Review each of the traits as well as any additional comments made on the form. Discuss accomplislunents, development areas, and work goals for the next year. Ask for theil• reaction to the concepts you present. ® Ask the employee for the tln•ee things he or she feels can be done to improve the work enviromnent or the perfomance of the team. Write their ideas down for further action.