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Special Planning Commission Meeting Minutes – Wednesday, August 15, 2007 Page 7 Discussion included the proposed steering committee make up, tasks to be completed, proposed kick off meeting scheduled for September 19, 2007, and additional meeting frequencies; staff creation of a promotional video-tape to encourage public participation in the Comprehensive Plan Update process; assistance to be provided by the chosen consultant to avoid duplication; and time commitment of staff and the Planning Commission. Additional discussion included anticipated Council budget allotment for the process and range of proposals, anticipated by Mr. Darrow to be within the $130,000 - $150,000 range yet to be negotiated; various elements of the update and staff’s ability to complete some sections; whether a Council consensus was possible to achieve to get the update actively in process; desire for substantial public participation in the process, and ways to achieve that participation; and the unique and different ways each firm presented to solicit public comment. The Commission asked that staff outline costs for each firm and their proposed scope of work within the materials to be provided to the Planning Commission and City Council at their joint meeting. e. Next Steps and Wrap Up Discussion included staff-initiated work on the update immediately; objectives and preferred broad-based composition of the steering committee with Planning Commission and community-at-large representatives; partnership of the steering committee with the community to ensure the community’s ownership of the Comprehensive Plan Update; and proposed involvement of 2-3 Planning Commissioners to serve on the steering committee. Commissioner Doherty encouraged Commissioners to give thorough thought to participation in the steering committee; and expressed interest in serving on it, if other commissioners were unable to a lot sufficient time to attend the myriad meetings anticipated over the next year, in addition to regular monthly Variance Board and/or Planning Commission meetings. Chair Bakeman expressed her interest in the steering committee as well, under similar auspices as Commissioner Doherty; noting the need for attendance at the public open houses and other events to encourage public participation. Commissioner Gottfried expressed interest in serving on the steering committee; however, noted complications from work at the current time following the additional workload created following the I-35W bridge collapse. 5. Adjournment Chair Bakeman adjourned the meeting at approximately 8:35 p.m.