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Regular City Council Meeting Monday, January 28, 2008 Page 4 Councilmember Ihlan questioned public benefits in use of this process rather than an open bid process; and questioned whether this project was the best one for use of this best value contracting method. Discussion included the number of people attending the training, who would be responsible for paying for the training of the City Consultant/Architect firm, Kar- ges-Faulconbridge, Inc. (KFI) and the City Attorney, with staff clarifying that the both consultants would be providing for their own costs; and basics of the per- formance criteria rather than lowest bid criteria. Mr. Brokke advised that this type of proposal was new to the State of Minnesota, as well as the League of Minnesota Cities (LMC), and therefore, little local knowledge or expertise was available. Mr. Brokke noted that KFI had agreed to reduce their construction management fee by $5,200 because of the related work that they had included in their proposal that the University of Arizona would now perform under this proposal. Mr. Brokke noted that assembling the best team. for the project was critical and those trained would play a major role, not only in this project, but in potential future projects as well. Mr. Brokke anticipated that three City staff would attend (i.e., potentially one person from Parks and Recreation; one person from Public Works; and one consultant (either the City Attorney and/or a representative of KFI). Further discussion included the actual out-of-pocket of $4,800, in consideration of the reduced construction management fee of KFI; educational benefits and value added for the training; safeguards to lend credibility for the City by the proposed assistance from Arizona State University; possibility of up to three visits to Rose- ville by Performance Based Studies Research Group (PBSRG); potential $1.3 Million cost of the project; and opportunities available to take advantage of this new law for future projects, and for potential use with other cities and/or agencies on a consulting basis by the City of Roseville. Klausing moved, Roe seconded, approval of payment to Arizona State University in an amount not to exceed $10,000, for "best value contracting" training and seminar tuition, as well as services outlined in the Procurement Proposal. Mayor Klausing spoke in support of the motion; anticipating that the actual cost would be less than anticipated. Further discussion ensued regarding staff's rationale for the training allotment from the Building Replacement Fund, rather than specific deparhnent-training funds, with Mr. Miller advising that training was allocated by department and specifically earmarked early in the budget process, and that this had not been in- cluded in the 2008 budget, as it was still pending when final budget numbers were approved, and was part of the ongoing investigation and research for use of the geothermal process.