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Regular City Council Meeting Monday, August 11, 2008 Page 13 Councilmember Willmus asked if the City Council had met with School District No. 621 (Mounds View) yet; with Councilmembers concurring that a meeting should be scheduled, providing an example of the Action Plans for District No. 623. Staff was so directed. Roll Call Ayes: Ihlan; Pust; Roe; Willmus; and Klausing. Nays: None. c. Discuss Electronic Communications Policy City Manager Malinen reviewed and requested City Council discussion and direc- tion for development of guidelines and/or apolicy/procedure to ensure transpar- ency and availability of all information used to make Council decisions and for communications of public information documents. An e-mail to the Roseville City Council from City Attorney Jay Squires was presented as a bench handout, and entitled, "Data Practices question 4002(1)-1", and specific to data practices classification of commissioner applicants before and after their interviews. City Manager Malinen had also provided, in the staff report dated August 11, 2008, various guidelines from the League of Minnesota Cities regarding elec- tronic communication between Councilmembers to provide a discussion starting point. Discussion included consensus that Councilmembers work together to put in place a policy, or as a part of the City Council's Rules of Procedure; the need to address staff meeting materials provided to the City Council and making those materials public; defining which items go into the public record based on requirements of Open Meeting Law and Data Practices; sharing of citizen correspondence with Councilmembers in a public forum; the need for consistency on the website, and in other communication areas; and which communication between citizens and individual Councilmembers are public. Councilmember Ihlan moved that the bench handout, an e-mail to the Roseville City Council from City Attorney Jay Squires was presented as a bench handout entitled, "Data Practices questions 4002(1)-1, and specific to data practices classi- fication of commissioner applicants before and after their interviews," be made part of the public record. Councilmembers sought additional information from staff and the City Attorney to be considered in a more in-depth discussion in the near future, including: City Attorney review of League of Minnesota Cites (LMC) Risk Management infor- mation; loss of control in forwarding e-mails, and considerations to form over substance and the realities of today's communication technologies; participation in lists of chat rooms (i.e., Roseville Issues Forum); transparency preferences and public concerns that decisions were being made through serial communications between Councilmembers or behind closed door outside a public forum; a-mail versus phone communications; and whether the Attorney General has issued an opinion on whether the Open Meeting Law needed to be revisited in light of to-