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CC_Minutes_2009_0207S
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3/3/2009 12:42:49 PM
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Roseville City Council
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Council Minutes
Meeting Date
2/7/2009
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Special City Council Strategic Planning Meeting <br />Saturday, February 7, 2009 <br />Page 13 <br />and funding for that reception desk; necessitating clients or citizens going to other service <br />counters close to that lobby area. Mr. Miller noted, however, that this would impact the <br />Police Department, Parks and Recreation Department and Administration. <br />Mr. Miller advised that there was one other thing that would be considered within the <br />Finance/Accounting Division, by looking at more efficiency in all positions of the <br />department. Mr. Miller advised that this was something done by the department on an <br />ongoing basis; with significant revisions to-date, reducing from ten to seven FTE; with <br />changes made to those positions as well five years ago, reducing staffing on a <br />professional level, requiring afour-year degree, now down to three positions being <br />systematically downgraded over the last five years. However, Mr. Miller noted that by <br />this deliberate reduction in skill levels, it had impacted and eroded internal controls; and <br />also reduced department response time for one-time events and requests. Mr. Miller <br />assured Councilmembers that the department would keep plugging away; attempting to <br />find new areas and innovations; however, he opined that they were running out of options <br />and places to go. <br />Discussion among Councilmembers and staff included discretionary options in our <br />licensing, whether state mandated for regulation or not (i.e., massage therapists); <br />clarification that Liquor and Massage licenses were both mandated; recognizing that the <br />City's role and level of involvement in the licensing process provided checks and <br />balances in ensuring the health, safety and welfare of its citizens whether mandated or <br />having other public purposes for legitimate business practices; in-house publication of <br />financial materials rather than outsourcing; reducing color copy usage to reduce costs; <br />and potential savings for major printing (i.e., Comprehensive Plan) and quality/color of <br />draft versions versus final versions. <br />Community Development Director Patrick Trudgeon <br />Mr. Trudgeon noted that the Community Development Department was funded by user <br />fees: building permits and other land use applications. Mr. Trudgeon advised that, <br />therefore, many of the decisions made by City Manager Malinen in December, and recent <br />MVHC concerns didn't directly impact that department as much as the other <br />departments, with the exception of the indirect impacts that will be felt from reductions in <br />interdepartmental cooperative efforts and assistance, affecting the department's <br />sustainability in maintaining its funding sources. <br />Mr. Trudgeon opined that staff continued to get stretched thinner, both through resources <br />and equipment, making it more difficult for staff to perform their functions efficiently <br />while not affecting the end work product and/or service. Mr. Trudgeon noted the staff <br />cooperation interdepartmentally in regulating ordinances and reviewing projects, and the <br />expertise required to accomplish that in the best interest of the City and its citizens. Mr. <br />Trudgeon noted that, while not indicating any obvious or quantifiable financial cost, the <br />City Council was most aware of this when issues come before them that have not been <br />thoroughly vetted or thought out, based on limited staff time and/or focus. <br />
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