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Special City Council Strategic Planning Meeting Saturday, February 7, 2009 Page 3 some relief in fuel costs; however, he noted that to-date, bids for asphalt were not indicative of any cost reductions. Mr. Schwartz noted that this creates further issues in the City's historic service levels. Mr. Schwartz reviewed each of the tax-supported fund areas within his department: Public Works Administration/Engineering Mr. Schwartz advised that there would be minimal significant impacts in this area in continuing to deliver the City's construction program through its Pavement Management Program (PMP); however, noted that other services to the community (i.e., GIS mapping and other internal services) would be impacted. Mr. Schwartz advised that reductions would eliminate his staff's ability to seek outside assistance for engineering services. Mr. Schwartz advised that, over the last 2-3 years, the department had gained some revenues from the Joint Powers Agreements (JPA's) with the Cities of Falcon Heights and Arden Hills that helped to offset some of the City's overtime costs and seasonal employee costs, which had served as a real benefit. Street lighting Mr. Schwartz advised that reductions to this department, already being kept consistent with 2008 budgeting, including increased Xcel Energy rates, would reduce the department's ability to repair contractually city-owned lighting systems that were already in place; and advised that he would need to continue to monitor related impacts due that. Building maintenance Mr. Schwartz advised that there had been no increase in this area; however, he noted that line item revenues may be depleted by year-end, due to significant use of City facilities for after-hour activities. Mr. Schwartz noted that this increased maintenance requests for City Hall and conference room use, including supply purchases (i.e., paper products). Mr. Schwartz advised that they had recently sought Requests for Proposals (RFP's) for janitorial services, and following analysis, intended to bring a recommendation forward to the City Council in the near future. Mr. Schwartz advised that the current economic situation, had provided an increase in the number of proposals received, in addition to potentially providing for significant reductions in the City's cost for janitorial services. Mr. Schwartz advised that part of staff's analysis would include their .service levels, impacts in overall quality, and would include staff's interviewing of each firm. Central Garage Mr. Schwartz advised that, with the proposed longer vehicle retention times, this would significantly impact the overtime budget for the remaining two mechanics on staff. Mr. Schwartz noted that, significant down-time impacted operational costs for all departments; it also wasted taxpayer monies to have that down-time and reduced services levels (i.e., snow plow equipment). Mr. Schwartz advised that the mechanics would do their best to keep the equipment in shape; however, noted that this may mean additional