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Regular City Council Meeting Monday, March 09, 2009 Page 6 Councilmember Johnson expressed concern in accountability for tracking ballots through the process, in the voter's ability to ensure that their ballots were received by mail, while keeping their anonymity throughout the process. Discussion included the process used for tracking and protecting anonymity used in other states using vote by mail options; tracking voter identification via the out- side envelope, with ballots in their secrecy envelopes separated from those outside envelopes; and specific mechanics of voting by mail. Councilmember Roe noted the similarities of the vote by mail process to that at the polls in signing the envelope or voter registration form; however, expressed concern about how a voter could make sure their ballot arrived by mail, and didn't get lost, to ensure the vote was counted; and to also provide another option for that voter in case of a lost ballot. Ms. Curti noted that a bar code would be scanned, similar to today's Absentee Ballot procedure; and anticipated tracking by the voter by Internet or other options to ensure their ballot had been received. Councilmember Pust expressed some hesitation in the City of Roseville signing on for a pilot program until more details of such a program were defined. Mayor Klausing suggested a language change to the resolution allowing the City to participate in a pilot program, rather than current language indicating that it would be required or that the legislature could misinterpret the City's intent. 13. d. Discuss City Manager Evaluation Process Mayor Klausing provided draft evaluation forms, originally formatted by Coun- cilmembers Pust and Roe in previous City Manager reviews, with some revisions; and suggested using a survey process via Internet with an outside firm doing the tallying and compilation of the aggregate data. Discussion included timing of the survey for initiation and response time; pro- posed selection of participants, expanded from previous evaluations; potential fee for this outside service; and ability of individual Councilmembers to provide sug- gested names of participants from other organizations that have not, but perhaps should have had interaction with the City Manager. Mayor Klausing suggested that, in making suggestions for other participants out- side City Hall, Councilmembers be sure to provide a contact person who has in- teracted with the City Manager; and that any additional contact information be provided to Mayor Klausing for processing within a week. City Manager Malinen, from his perspective, noted that he would be providing a hard copy of his self-evaluation, in addition to an updated goal outline since his