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Department Approval <br />��. �: � <br />l�'�, <br />Jy <br />REQUEST FOR COUNCIL ACTION <br />Date: 04/20/09 <br />Item No.: 12.d <br />City Manager Approval <br />� / <br />Item Description: Consider Establishing a New Position within the Information Technology <br />Division <br />BACKGROUND <br />Since 1997, the City Council has consistently approved Joint Powers Agreements authorizing the City of <br />Roseville to provide Information Technology support to area municipalities and governmental agencies. To <br />date, the City has 20 such agreements in place worth a combined total of $564,000 annuallv. <br />Monies derived from the partnerships not only pay for the additional staffing costs that have been incurred, <br />but they also offset a portion of Roseville's fixed information system costs. <br />During the past two years, the City has added 3 additional partnerships, and has recently been approached <br />by the City of Vadnais Heights who is also interested in a partnership. Sased on the scope of services <br />outlined in recently approved JPA's, and in considering the needs of Vadnais Heights, it has been <br />determined that additional staffing is needed. The full cost of salary, benefits, training, equipment, etc. will <br />be borne by the other cities and will not require additional monies from Roseville. <br />The IT business partnerships have been successful in large part because each respective organization has <br />similar needs, and have agreed to standardize on similar platforms. Overall savings are achieved because <br />the research, development, and planning on technological issues and the general administrative function is <br />centralized with the City of Roseville thereby removing the burden from the other agencies. <br />The benefit to the City of Roseville is that these partnerships allow us to recoup our investment in research, <br />training and equipment costs over a broader base. In addition, Roseville retains a much stronger <br />complement of IT Staff to service our own needs than we could if we were to go it alone. <br />As the City of Roseville continues to engage additional business partners, monies previously spent by other <br />agencies will transfer to the City of Roseville. A portion of these monies will be needed to hire additional <br />IT Staff. In effect, the other agencies will continue to outsource their IT function — only through Roseville <br />rather than a private vendor. <br />Page 1 of 4 <br />