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1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 Attachment A APRIL 13, 2009 MEETING DRAFT CITY OF ROSEVILLE Policy on Council Members' Electronic Communications This Policy applies to all members of the Roseville City Council. For purposes of this Policy, reference to Council Members includes members of all other City committees and groups subject to the Open Meeting Law. Reference to the Council shall include all such groups and meetings. This Policy applies to all electronic communications containing government data, as defined by the Minnesota Government Data Practices Act, Minn. Chapter 13, regardless of whether the Council Member is using a City-provided email address and account, his/her personal email address or account, or one provided by his/her employer. I. Pur�ose This Policy is adopted to increase awareness of the risks associated with Council Members using electronic communications and to set forth the appropriate restrictions on the use of electronic communications in accordance with the Minnesota Open Meeting Law and Minnesota Government Data Practices Act. Electronic communications may be classified as public data, and thus, may be subject to public disclosure. n�^m�-'nro „��,,, ,,,,�,�;,, n�nnn� „�,,,,,,� nnn�;,�„r�;��;��, �„�,,,r II. Definitions "Electronic communications" include email, texting, instant messaging, chatrooms, and related electronic means of communicating with others. "City Manager" means the City Manager or his/her designee. III. Communications with members of the public Members of the public cannot expect confidentiality when electronically communicatin� with Council Members on matters of City business. Correspondence between individuals and elected officials is private data on individuals, but may be made public by either the sender or the recipient as brovided bv Minnesota Statutes Section 13.601. subd. 2.