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2 <br />3 <br />4 <br />5 <br />6 <br />7 <br />8 <br />9 <br />APRIL 13, 2009 MEETING DRAFT <br />IV. Meeting; materials <br />Electronic communication of ineeting materials should generally be conducted in a one- <br />way communication from the City Manager to the Council Members. <br />Council Members may receive agenda materials, background information, and <br />other materials via email attachment or other electronic means (such as file <br />sharing) from the City Manager. <br />10 • If a Council Member has questions or comments about materials received, s/he <br />11 should inquire via electronic means directly back to the City Manager. A Council <br />12 Member should not copy other Council Members on his/her inquiry. <br />13 <br />14 • If the clarification is one of value to other Council Members, the City Manager <br />15 may send follow-up materials or information to the Council Members. <br />16 <br />17 Electronic communications relating to agenda items of a meeting prepared or distributed <br />18 by or at the direction of a Council Member or City employees and (1) distributed at the <br />19 meeting to all members of the Council; (2) distributed before the meeting to all Council <br />20 members; or (3) available in the meeting room to all Council members must also be made <br />21 available to the public at the meeting pursuant to Minnesota Statutes Section 13D.01, <br />22 subd. 6, unless the materials are classified as nonpublic under the Minnesota Government <br />23 Data Practices Act. <br />24 <br />25 �V. <br />26 <br />27 <br />28 <br />29 <br />30 <br />31 <br />32 <br />33 <br />34 <br />35 <br />36 VI. <br />37 <br />Communication durin� Council meetin�s <br />• Council Members should not communicate with one another via electronic <br />means during a public meeting. <br />Council Members should not communicate with any member of city staff via <br />electronic means during a public meeting. <br />Council Members should not communicate with the public via electronic <br />means during a public meeting. <br />Communications outside of Council meetin�s <br />38 • Council Members should act �x��*'� ^^��*�^^ in accordance with the Minnesota <br />39 O�en Meeting; Law when using electronic means to communicate with one <br />40 another, h^;^^� m;^,��„� ^�*�,n �/Tinnncn�� n,,,,r na,,,,�;r,� T��,,. Council <br />41 Members shall not communicate with each other outside of Council meetings <br />42 for the purpose of avoiding public discussion, to forge a majority in advance of <br />2 <br />