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1 • If a Council Member wishes to address only one other Council Member 2 through electronic means on any topic related to City business, s/he can do so 3 directly, but should be mindful of the following: 4 5 o One-to-one communication is preferable. 6 7 o The recipient of an electronic message or inquiry should reply only to the 8 sender, should not copy others on the reply and should not forward the 9 original email to other Council Members. 10 11 o The sender of an electronic message should not forward or copy the 12 recipient's reply to any other Council Member. 13 14 o If a Council Member receives an electronic communication from any 15 source related to City business and distributed to multiple Council 16 Members (i.e. an email sent to the entire council from a member of the 17 public; or an email sent to three Council Members from a local business), 18 s/he should reply only to the sender. The reply should not be copied to all 19 on the original distribution or forwarded to any other Council Member. 20 21 • Council Members and City em�loyees should discourage members of the 22 public from re�lving; or forwarding; electronic communications with a Council 23 Member about matters �resentl� p� ending; before the Council for official action 24 to all Council Members. When communicatin� with members of the bublic via 25 e-mail, Council Members and Cite��lovees should include the followin� 26 disclaimer: "O�en Meeting; Law Notice: Please note that electronic 27 communications about matters �ending before Council for official action 28 which directly or serially include at least three Council Members, includin� 29 forwarding; of e-mails or use of `re�lv to all,' mav be found to violate the � 30 Minnesota O�en Meeting; Law, and should be avoided." 31 32 • If a Council Member receives listserv distributions, electronic newsletters, or 33 participates in electronic discussion forums where other Council Members are 34 also likely to participate (such as chat rooms), the Council Member should not 35 reply to any distribution or comment that could be considered deliberation on a 36 matter presently pending before the Council that would foreseeably result in 37 the taking of official Council action when that reply is copied to the entire 38 distribution group, or any part of the group that might include other Council 39 Members. In those situations, the Council Member should instead respond 40 only to the sender of any message or inquiry. 41 42 43 3