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Department Approval � l�'�, Jy REQUEST FOR COUNCIL ACTION Date: 6/15/09 Item No.: 12.f City Manager Approval Item Description: Authorize Contract for Construction Engineering Services for Twin Lakes Phase I Infrastructure Improvements BACKGROUND The City Council awarded a contract to WSB and Associates for the Twin Lakes infrastructure improvements in 2008. Subsequently later in the year the Council authorized staff to finalize plans and prepare bid documents for Twin Lakes Phase I Infrastructure improvements. These improvements include the construction of Twin Lakes Parkway between Cleveland Avenue and Mount Ridge Road and Mount Ridge Road between Twin Lakes Parkway and County road C-2. The project includes the construction of utilities and storm water improvements meeting Rice Creek Watershed District permit requirements as well as streetscape elements including sidewalks. The proj ect was advertised for bid in May and is proposed to be awarded on June 15th to the low bidder. Construction is expected to begin as � early as the week of June 22"d. As the design services contract only included services to take the project � to award of bid we need to contract for construction engineering services. This would include field � inspection services, project management, construction contract administration, and field environmental � inspection, testing, and reporting. � Staff considered soliciting proposals from multiple firms for this work After discussing with other firms � not currently associated with this proj ect we chose not to do a formal request for proposals. This � decision was made due to the unique design of storm water treatment facilities for this proj ect and the project understanding that the current team has gained through the design process. Construction � engineering costs are closely related to the time it takes to construct a project and the hourly rates of the . assigned personnel. We have compared the hourly rates of the WSB team and have determined they are . very competitive and in most recent proposals for other projects lower than their competitors. They have . proposed a cost estimated at $320,194 or approximately 10% of construction cost assuming a 24 week . construction schedule. This cost is in line with what similar proj ects typically require for construction . engineering. This schedule does meet the requirements of the city's agreement with the Metropolitan Council. POLICY OBJECTIVE _ The Twin Lakes project has long been identified as a priority for the City. The awarding of a contract . for construction engineering services is critical in order to complete the majority of the Phase I . improvements before the end of this year. Metro Transit is under construction for their park-and-ride . parking structure along Mount Ridge Road. This facility is expected to be open by the end of the year. � The city typically awards engineering contracts to the firm best qualified to deliver the desired outcome at a cost that is competitive. Page 1 of 2