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� � � � lf : -�� � Y � l7 11 I� �� 15 REQUEST FUR COUNCIL ACTION DATE: 4 � /29/07 ITEM NO.: 3.e ��n��t�n�n� r'�a�+rr,r}�al� �VIanager Reviewed: Agenda Section: , � 5 _ �' Item Description: Evaluation of Contract Janitorial Services for City of Roseville Facilities and Extension of Contract I�i Background: The City of Roseville contract for janitorial services for City facilities expires I� February 9,2007. When these services were last bid in 2005, the specifications included ]� language that this contract could be extended by mutual agreement for an additional two years at ] 9 the conclusion of the initial contract period. �az'sdez� Janitorial Services, the current provider of ?� these services for certain city facilities, has indicated a desire to extend their contract an � l additional two years at an increase of no more than four (4) percent per year of the current �� �� �� �� �6 �? �, �i �� contract rate. The specifications require service at City Hall, Fire Station I, Harriet Alexander Nature Center, Skating Center, and the License Center. The current cost for Janitorial services at these facilities is $8,594.57 per month. The city receives 80 hours per week of services under the contract. Greenview Inc. provides additional cleaning staff for the Maintenance Facility and at the Skating Center. They do not have the capacity to add additional hours to their contract. �� We have had good service from �arsc�en staff over the past two years. They have been � 1 consistentwith their schedule and responsive to our needs. �arsden has indicated they could 3� provide additional service at this unit pricing if additional services are requested by the city. ;� � 3� �� 36 3� 3S 'r�i� �f1 �l �� �_� � �� �� Janitorial services have been contracted for a number of years for City Hall, Fire Station I, and the License Center. Contract services were expanded to the Skating Center and the Nature Center in 2005. This was done for economy of scale benefit in bidding these services. One FTE Building Maintenance Warker position was eliminated from city staff at that time. The resulting budget impact for janitorial services was a reduction of approximately $25,000 at that time. Janitorial needs have changed in the past two years, as we have seen dramatic increases in the usage of City Center facilities. These buildings serve as the City's community center and are alive with activity both evenings and weekends. This usage requires more cleaning to keep the facilities fresh. The additional needs are stretching the two contract staff to their limits. The Skating Center is especially impacted due to the level of use on weekends for the skating facility, as well as the banquet center. �� Discussion: Janitorial services can be provided utilizing contract services, with in-house staff, or �� a combination of in-house, contract services, and part-time staff. Currently, the city does not �9 employ any full-time janitorial staff. A number of factors need consideration when comparing ��i the delivery of these services and evaluating the financial impact. They are as follows: