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Roseville City Council - DRAFT Minutes <br />of 2/06/07 Special Meeting Pg 2 of 10 <br />1 available for Council business; and staffs desire to make that workflow as <br />� e�ficient as possible from the staff perspective and for the City Council's and <br />; public's benefit. Mr. Malinen noted several such techniques were providing <br />� City Councilmembers with draft agendas on an ongoing basis, recently <br />� implemented; better management of Council agendas; and in distributing the <br />� Council agenda pacl�.eis earlier to allow Councilmembers to address <br />. questions and comments to staff prior to the public meeting to make the <br />� actual meetings more productive. <br />� <br />I�� Mayor Klausing encouraged Councilmembers to provide their individual <br />� I comments and dialogue openly, with each maintaining professional and <br />� � respectful communication; and discussion ensued regarding each individual <br />s:, Councilmember's expected outcomes from tonight's discussion. <br />�� <br />�� <br />� �7 <br />�r <br />�� <br />�� <br />�� <br />2l <br />Councilmember Roe opined that, from his past observations of the City <br />Council, an organization works well when everyone understands the norms; <br />and that misunderstandings didn't contribute to a good process. <br />Councilmember Roe anticipated a set of general concepts, rules or standards <br />for the Council's interaction with each other that each could take <br />responsibility for self-enforcement. <br />?� Councilmember Ihlan opined that she appreciated City Manager Malinen's <br />�� suggestions for structuring processes better by managing Council agendas; <br />�.t and provided specific procedures for discussion focus: <br />z.� 1� Better agenda management (z.e., meeting curfews; manage agenda <br />?[} and meeting time) by better discipline by individual <br />? r Councilmembers and to better serve the Council and the public. <br />�� 2� Noted that a procedure was in place, but needed to be revisited <br />i� regarding placing Councilmember-requested items at the end of an <br />�� agenda; making it difficult — when a meeting ran long — to have <br />;� adequate time for introduction anc�/or discussion in a timely <br />3? manner. Councilmember Ihlan supported revisiting that policy to <br />�� better manage agendas and to allow policy issues raised by <br />�� Councilmembers to be better integrated in a more efficient way <br />�{ <br />�� 3) <br />;�? <br />3� <br />3� <br />earlier on the agenda. <br />Explore the possibility of paperless agenda packets — or less paper <br />and more items delivered by computer — to develop more <br />efficiencies. <br />