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Roseville City Council - DRAFT Minutes of 2/06/07 Special Meeting Pg 5 af 10 � hearings should be held at the Planning Commission level and the rationale � for time-savings for Council meetings by moving the hearings to the � Planning Commission on land use cases. � � Additional discussion included the Council majority appreciating the t� advance agenda and packet information; determining worl� load by f Councilmembers in addition to staff; management of agendas to meet � curfews; whether the agendas needed to have fewer business items; and how � to find those efficiencies, particularly with land use issues. Discussion �+� ensued regarding the Council's need to focus on long-term issues; Charter I � City procedures; clarification between Councilmembers discussing issues or l� positions on a one-to-one basis and avoiding serial Council meetings; t� differing opinions on how much public comment to allow at City Council �� meetings; other options for public comment (i.e., e-mail, phone, written �s correspondence) and whether it needed to be in the context of a public City �� Council meeting; and how to structure a subcommittee process. �r �� City Manager N�a��aen noted that the purpose of the Public Hearing at the �� Planning Coxninission level was to reduce time for land use cases at the City �t i Council level, by developing a record at the Planning Commission, legally � E noticing meetings with a deadline for receiving public comment — in writing �� or by public testimony. Mr. Malinen advised that this was a normal and �� legal process by government bodies, allowed for a deadline in order to �� pursue a timely resolution, and provided a respectful public process, as per �� State Statute. Mr. Malin�n opined that the Planning Commission was a ��i well-trained body who understood land use issues well; and that a repetitive �.? process for public testimony that was already a matter of record served no �.� one well. �� i �� City Manager Malinen �'ur�her noted that standing committees required a � S certain level of staff time for preparation, in addition to the City Council �� meeting preparation, and from his perspective, he encouraged more task ?a forces, rather than creation of additional standing committees. Mr. Malinen a; described the effectiveness of the "three touch" rule: 1) The City Council a� receives a preliminary memo regarding an upcoming issue; 2) Opportunity ? 6 provided to discuss the issue in Study Session, depending on the item's �1 significance; 3) Followed by action for an up or down vote at a future ;�� business meeting. Mr. Malinen opined that this process provided the City ?� Council with ample opportunity for dialogue on the issue; staff input and