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Rose�rille City Council - DRAFT Minutes <br />of 2/06/07 Special Meeting Pg 6 c�� 10 <br />I time for any additional research; and then action and moving on to other <br />� issues. <br />� <br />� Additional comments included broadening discussion items tonight, rather <br />� than specific issues, many of which involved land use issues, specifically not <br />r� allowing additional testimony beyond what was presented at the Planning <br />;� Commission. <br />� Mayor Klausing summarized discussion and consensus up to this point: <br />�� <br />�� <br />>> <br />�� <br />�� <br />�� <br />]� <br />1� To see meetings run more efficiently; <br />2� To pursue working outside of the City Council meeting by task <br />forces or subcommittees, while not appointing additional standing <br />committees to have less impact on staff workloads; and <br />3� The positive consensus in receiving packets earlier. <br />Further discussion involved how best to proceed with individual and <br />]� corporate expectations, whether by written rules and procedures, or whether <br />�? those in place were adequate. Discussion included establishing policies or a <br />1� set of rules for conducting Council business; previous adoption of Roberts <br />�� Rules; how and when to televise and tape meetings; and whether the Council <br />�� was in agreement to move to a more explicit document regarding rules, <br />� � expectations and policies that would clearly identify norms. <br />�> <br />�r <br />�3 Comments included: <br />�� 1) A written record would be easily accessible, but needed to be clear; <br />�5 2) Past experience with having substantial discussion and wasting time <br />�� <br />�� <br />�� <br />2t� <br />3(M <br />3t <br />�� <br />� _� <br />by not achieving consensus, or adopting piecemeal rules and <br />procedures; <br />3) The purpose of rules and procedures to accomplish public and policy <br />work; <br />4) Problems in not being able to execute policy and procedure items due <br />to misunderstandings, and the need for a clear benchmark to avoid <br />misinterpretation; <br />5) Resolving issues immediately when misunderstandings or <br />3� disagreements occur; and identifying areas that are working; <br />35 6) The need to leave a legacy of "how to" for future Councilmembers; <br />��} 7) General rules for broadcasting meetings; <br />�� 8) The need to keep the specificity level of rules and procedures as broad <br />3� as possible (i.e., similar to a constitution or framework); and <br />3� 9) Consensus to have the rules and procedures in written format. <br />� <br />