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� � � � � � � � �o l] i� 1� 14 1� 1� 17 1€� l {3 �� �] �� �� 24 �5 �6 �7 �� 2{� :�o �� �� 3� �4 �S 3� �� �� ;�� Special City Council Meeting Thursday, March 29,2007 DRAFT Minutes Page 18 of 20 Mayor Klausing asked City Manager Malinen to talk about transferring goals and responsibilities; "why" and "wh�t" to accomplish; with staff making the "how" possible for transition. City Manager Nlaliner� observed that, in his short time as City Manager, he had ob- served that the City was fortunate to have a top-notch staff; and noted that staff, in preparation for this meeting, had already begun to discuss how to support the City Council by identifyingprojects and policies, and the steps in each of the categories, along with a policy statement for each. Mr. IV�alinen noted that staff would serve as a resource for the City Council however the Council wanted to involve the community in bringing forth ideas, with the City Council needing to ultimately identify the short and long-term ideas to allow staff to develop a work plan and process. Mr. 1V�alinen noted that, at the Department Head level, staff was quickly identifying which department specifics were applicable and putting a dollar amount or policy to be adhered to, and were looking for action with steps identified and relative or major costs, to be �aid out in greater detail. Mr. IVTa�inen supported the concept of getting into a pattern on an annual basis, more in advance of the budget process, to determine specific projects and ideas to meet those goals as identified. Mr. �Vlalinen suggested that staff should have additional information and specifics within a probable 90-day time frame that could bring some ideas to life. Councilmember Roe compared the adoption of this document to that of adopting a child: that the vision is adopted by staff, community groups, advisory commis- sions, and the City Council with multiple layers of roles, with the notion of keep- ing the involvement of the groups in the visioning process. Councilmember Roe sought input from individual Advisory Commissions for their input on areas that were within their specific jurisdiction, and with staff s involvement, provide sug- gested ways to incorporate the goals and vision statements. Councilmember Roe suggested that such mundane ways as identifying in specific "Requests for Council Action," those items that correspond or conflict with specific vision goals would prove helpful, and would serve as a key aspect of maintaining the vision, along with an ongoing annual review and more detailed review on longer term margins. Councilmember Roe encouraged the City Council to look at developing or creating a habit of dealing with the vision, as a great legacy this City Council could leave for future Councils. Councilmembers enthusiastically concurred with Councilmember Roe on creating such a habit.