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Regular City Council Meeting — DRAFT Minutes Monday, April 23,2007 Page 33 1 Councilmembers Roe and Pust concurred on staffs recommendations, �� and supported clarifying policy language for staff and future City �3 Councils. 4 � Councilmember Roe suggested definitive language that reserves not � be used to cover ongoing operating expenses, with the exception of 7 extraordinary circumstances, and that if used, they be replenished � within a certain year timeframe to ensure that future budget decisions � are based on actual revenue parameters. � c� � l Mr. Miller observed that the policies in their totality will provide a 1`? self-fulfilling prophecy, that one policy will drive or fix actions from 1� veering from another policy. l� I,� Councilmember Roe supported Councilmember Pust's suggestions for I� standardized written reports providing fiscal analysis, possibly with 1� that portion of the request or report being prepared by the Finance 1� Department staff as part of each specific request, or approved by the 1� Finance Department and so stipulated for Council i��aaG-m.atiaa� during � U their review. �7 ��2 Councilmember Roe suggested on page 4, line 110, that language be �� revised to read, "The City will [administerandJ maintain a budgetary �� 4 control system to ensure adherence to the budget," and on page 4, line �� 112, to specify who gets the reports prepared by the Finance Depart- �£� 8c. �� 2� �� �Q Councilmember Roe addressed whether the $5,000 purchase limita- tion should be included as part of the policy language. 31 Mayor Klausing suggested that the City Council consider increasing 3� the limit to $10 -$15,000; allowing for ongoing City Council over- 3 3 sight, while allowing staff discretion. ;� � 3� 3� 3� �� �� Councilmember Roe opined that it made sense to have that discussion. Councilmember Ihlan supported the policy as discussed and revised.