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Exhibit A Page 2 of 6 a� "Form 21191, Minnesota Department of Transportation, Daily Utility Report," or equivalent approved by the State's engineer showing the number of people on payroll, classification, and total hours worked, and equipment used, at a time mutually agreed upon by the Company and the State. b� Full detailed information as to progress of work and amount of labor and material used as of the time of request. In addition to the foregoing records and acts, the Company will, from time to time, make other reports, keep other records and perform other work in such manner and time as may '- be necessary to enable the State to collect and obtain available federal aid. 7. REIMBURSEMENT To the extent set forth in this Agreement, the State will reimburse the Company for actual expenses incurred performing the work set forth in this Agreement. Payments will be made in accordance with the following: a� No more than 90% of partial bills marked "Progressive Bill No. 1, No. 2, etc." or "First, second, etc." signed by an office of the Company, rendered in duplicate. Partial bills shall be based on actual costs that can be substantiated by checking the Company's records but do not need to be in detail or, b� No more than 90% of final bill marked "Final", signed by an officer of the Company, rendered in duplicate in accordance with Federal-Aid Policy Guide Chapter 1, Subchapter B, Part 140, Subpart I. Said final bill shall be a complete, detailed and itemized statement of all items of work performed by the Company, as shown in the appropriate exhibit or exhibits attached to this Agreement. �� Final payment will be made after audit of the final bill. The Company shall keep account of its work in such a way that said accounts may be readily audited. In the event that any amount previously paid to the Company is in excess of the actual cost determined by audit, the Company, upon notice of the State, shall pay to the State the difference. If the cost of a project is being shared by the State and other parties, each party should receive a bill setting forth their proportional share of the costs whenever a project billing is submitted. The Company andJor Local Agency shall permit and the State shall have the right to inspect and approve the work performed under this Agreement during the regular working hours of the Company without prior notice. The State may refuse to approve any and all work performed under this Agreement for failure to comply with applicable standards for work of that type. If the State fails to approve the work performed under this Agreement, the State may refuse to make any further payments under this Agreement until the work at issue is performed in accordance with acceptable standards for work of this type and said work is approved by the State. Page 2 of 6