2006_0612_Packet - Laserfiche WebLink

Home

��1� ' v ��._ .� � .� _� June 12,2006 Council Memo Item Description: Materials in the Council Packet L BACKGROUND Councilmember Ihlan asks how staff decide what to put in the Council' s agenda packet, and more specifically what e-mails are put in the packet and when citizen e-mails are sent to other persons for information or a response. r�. RESPONSE Councilmembers will remember that we invite public input about almost all land use mat- ters. Attached is the standard notification card. It expressly asks citizens to attend a hear- ing, call, fax, send a letter, or e-mail their input to staff or the Planning Commission. Staff put all input that we receive about a subject in the packet for our citizen advisory commissions and for the City Council. Staff do not censor citizen e-mails or other forms of citizen input based on content; we put all forms of citizen input in Council and advisory commission packets, and then let the citizen advisory commissioners and the City Cc�un- cilmembers decide what, if anything, is relevant to them in the citizen input received. In addition, whatever record is created at the citizen advisory commission is sent along to the Council. Thus, when e-mails are received by staff respecting a citizen advisory agenda item we put copies of those e-mails in the citizen advisory commission packet as well as in the Council's pa cket when that item goes to the City Council for further consideration or action. As for sending citizen input to staff inembers or other persons for information or a re- sponse, citizen input is sent to the person or persons who have the best information about the citizen question or concern that is posed in the citizen's e-mail, phone call, or letter. For example, if a citizen questions our stormwater practices or traffic congestion, we send that input along to Duane Schwartz or Deb Bloom in Public Works. Depending on the pro- ject, the citizen's q uestion or concern may also be sent to traffic or stormwater engineers for the developer of that project. For instance, we sent citizen concerns about stormwater drainage at the Parker Avenue cul-de-sac to the engineers retained by Mr. Anderson to ad- dress stormwater issues. As another example, if a citizen questions the process by which a developer would clean-up environmental contamination on a site or about how parking would be handled on a development site, we send that citizen concern along to the devel- oper or the developer's cons ultants who are responsible for the environmental clean-up