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CITY OF <br />� � f►i <br />1�� <br />E <br />JOB DESCRIPTION <br />,���t� I��seri�ti��n Ti .�.- � ) [Ti�� � �5i s�sn [ _. r• F'� _�ti �� :�ia l u�: �1�;n �xcrr�Pt � ��ci i i l: r:ic,n . <br />L�� p�rl rr� rn t+]}i+ri� i� . �i�,i r�i�tr:��i�n I L}�s itir�a �t�ua:� R��;uLar ]rt� -'l�irr�� k� . , <br />4 <br />�1 cc�u nt.� b�e �I ��; <br />Ikrc���r�� }3� <br />Job Summarv: <br />�'�1� [�lanag�€ Salur+�� �r�c.�c: ��,r, E��rn�?t I.rvrE �' <br />.. _ - ��� <br />1�:I:l�yn� T�,a��m F�t�►� is ir�n I}rle: .f �,��� ]�?, }�i�ai <br />Provides clerical and customer service support for the Administration Department. <br />Scope of Resuonsibi�itv: <br />The Office Assistant is the front line support for the Administrative Department. Works under the <br />direct supervision of the City Manager and has no supervisory or budgetary responsibility. The <br />Office Assistant needs to be in touch with all aspects of the department in order to knowledgeably <br />provide information or direct the inquiry to the applicable departmental unit. This position is <br />responsible for a wide range of duties that need to be performed completely with attention to detail <br />and in a timely fashion. The Office Assistant must be able to manage multiple tasks and prioritize <br />duties. Requires public contact on a daily and continuous basis, requiring a high degree of tact, <br />courtesy, and sound judgment. <br />Essential Duties and Responsibilities: <br />1. Administration Department Needs: <br />I. I Assist Executive Assistant with necessary preparation for the City Council <br />packets. Packets must be organized, copied, inserted in Council member <br />books, and delivered on a timely basis. They must be scanned to the Data Center and <br />copies made available for the press and residents. The agenda must be posted. <br />I.� <br />I� <br />I.� <br />l.� <br />Assist Human Resources by posting new job listings, sending out job applications <br />to anyone requesting them, and recording the applications received. <br />Enter and organize various data resources. <br />Assist with the Administration Department records management. <br />Plan and order food and refreshments for all partieslevents at City Hall. <br />Make sure everything arrives in a timely basis and is set up according to plan. <br />Make reservations as needed. <br />2. Work with Carnmissions/Committees <br />2.1 Work with, Human Rights Commission. Occasionally type minutes from video. <br />Organize, type, copy and send out packets to Comrnissior�ICommittee members. Post <br />Attachment C <br />