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REQUEST FOR COUNCIL ACTION DATE: 02128105 ITEM: 3.f F��t� a ��t�Tlen L.=1 �a � r�ti nl; Manager Reviewed: Agenda Section: � . ' � � 5 ry�� � �� [ �� .� �r -'� •� '1 �l ._. _ - � . . ' __' ' Item Description: Authorization to Enter into Jai�itorial Services Contracts Background: As a part of the 2005 budget process, staff was asked to evaluate the delivery of janitorial services on a city-wide basis. Currently, janitorial services at city facilities are managed on a building-by-building basis, with a mix of contractual and in-house services. Staff was authorized to solicit a single-source janitorial service for citybuildings to see if economies of scale could be achieved. Staff advertised for bid for these services in January. The advertisement sought a variety of bid alternatives. Bidders were asked to bid on an overall contract for all facilities; this was identified as the City's preference in order to take advantage of economies of scale. But bidders were also asked for their price to maintain individual buildings and to provide selected custodial services. Bids were opened on February 7,2005. The city facilities covered in this bid proposal are City Hall, Fire Station #1 (public areas), License Center, Nature Center, Skating Center, and Maintenance Garage offices, restrooms, and conference rooms. Discussion of Bids: Two bid packages were submitted for these services. Bids were received fron� �a�'sden and Glitterclean. The total bids from both vendors for this project were over the city's budgeted amount of $130,000. Marsden submitted the lowest total bid at $157,786. The total bids received are as follows: Marsdei� $ 157,786.00 (including tax) Glitterclean $ 169,769.52 (including tax) The specifications changed the hours of service to more evening and weekend services than has been performed in the past, and bidders responded with higher pricing for these hours. Another factor in comparing the bids to the budgeted amount is that the current budgeted amo�nts for the maintenance facility and the Skating Center were arrived at using Greenview staff which commands a lower billing rate than large full service janitorial firms. Greenview, however, did not sub7nit a bid package because the scope of the contract exceeds their capabilities. However, staff has evaluated the pricing submitted by the low-bidder, Marsden, for portions of the total contract. Using Marsden's low bid for that work and doing some value engineering by reducing the scope of services and supplementing Marsden's work with that of Greenview will