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REQUEST FOR COUNCILACTION Date: 03/14/05 Item: 7.b Councilmember Maschks Engineering Services for OVAL DATE: 1 /31 /05 ITEM NO: 12 Department Approval: Manager Reviewed: Agenda Section: Item Description: Approval of ��rp�rn�r�iuikh Stevens Engineering for professional engineering services for the Roseville Skating CenterlaVAL. BACKGROUND Over the past several months staff has been working with information from varying sources on the chiller barrel repairs at the OVAL. There have been numerous discussions regarding the best, mast cost effective approach for repair options. The City is now at the point of requiring professional engineering services for the refrigeration system repairs and improvements at the Roseville Skating Center OVAL. There may also be additional work necessary because of the downtime that has occurred, i.e. on motors, pumps, etc. In addition to meeting with numerous engineering firms over the past several months, Staff has solicited two firms qualified in this area to submit a proposal and have received one. Attached is a detailed proposal from Stevens Engineering that outlines various service options and the costs. They are as follow: Step 1— Collect information on existing system Step 2—Analysis and evaluation of existing system Step 3— Prepare final documents and assists with bidding Step 4 — Construction Services Step 5— Evaluate the option of a plate and frame chiller type system Step 6—Evaluate the feasibility of connecting the Arena to the Oval's refrigeration system. Stevens Engineering has substantial experience in this area. In the proposal steps 1-4 are necessary to put the chiller back in operation. Steps 5 and 6 evaluate other options not only for the OVAL but involve the indoor Arena as well. The indoor Arena chiller and piping system is nearing the end of its useful life and has been included in the Capital Improvement Program for several years and is currently identified as a 2006 project. If steps 5 and 6 are deemed feasible, then a revised design would be required before step 3(preparation of final documents and bidding) would occur. The decision to be made at this point is to determine the scope of engineering work necessary andlor desired. The issue at hand is the repair of the OVAL chiller barrel, a component of the refrigeration system (steps 9-4). The OVAL refrigeration system cannot operate without it. It is necessary to engage in engineering services now in order to professionally analyze and evaluate, develop the necessary documents, advertise and accept bids,