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City Council Study Session — 05/16/05 <br />DRAFT Minutes - Page 18 <br />statutory oversight responsibilities. <br />City Attorney Squires agreed to work with Mr. Miller, in terms <br />of the current and proposed Check Register, to provide a <br />consistent level of detail. <br />Mr. Miller noted that, it was staff practice to provide to a11 <br />Councilmembers information requested by individual <br />Councilmembers; and that there would probably be additional <br />administrative costs to do so. <br />Further discussion included timing of receipt of information and <br />Council ability to review adequately before a meeting; with staff <br />directed to e-mail a copy of the purchasing card statement to <br />Councilmembers on a trial basis as soon as received by staff. <br />Councilmember 1Vlasc�a questioned the staff and administrative <br />cost to "%a problem we don't ha�e." <br />Mr. Miller assured Councilmembers that the staff costs should be <br />nominal; with only the need to modify the Check Register by <br />squeezing in another column; and the administrative cost of <br />scanning and e-mailing the purchasing statement; and assured the <br />Council he was willing to do so as directed. <br />Councilmember Schroeder opined that he would be more <br />interested in reviewing the rules and procedures used by staff; to <br />show the Council's trust that staff was performing their jobs. <br />CouncilmemberMaschka and Mayor Klausing concurred. <br />Mr. Miller noted that the internal controls were reviewed <br />annually by the external auditors; noting that they would be <br />reporting at an upcoming meeting. <br />Mayor Klausing directed City Attorney Squires and Mr. Miller to <br />review the internal audit procedures as previously requested. <br />