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2005_0523_Packet
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2005_0523_Packet
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9/14/2009 10:02:10 AM
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Roseville City Council
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Council Agenda/Packets
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City Council Study Session — 05/16/05 <br />DRAFT Minutes - Page 17 <br />allow a more timely review by Councilmembers prior to <br />approval. <br />Mr. Miller noted that the City of Brooklyn Park met weekly, thus <br />their weekly submission; similar to that followed by the City of <br />Roseville prior to the recent change of ineeting frequency. Mr. <br />Miller noted that this would require billing changes with the <br />City's credit card vendor. <br />Councilmember Ihlan reiterated her concern to have additional <br />lead time for review of transactions; noting the Council's <br />obligation, by State Statute, to review purchasing controls <br />periodically. Councilmember Ihlan noted that she had yet to <br />receive written documentation of internal controls used by City <br />staff; recommending that this documentation be periodically <br />reviewed as part of the Council's oversight duties. <br />Mayor Klausing noted that staff had written a Council report and <br />had summarized for the Council at a council meeting the <br />purchasing and internal controls used, and had offered <br />Councilmembers the opportunity to review the internal policies <br />and procedures in their entirety on an individual basis if they so <br />desired. <br />Mr. Miller noted that the City's purchasing function was broad, <br />and while written policies were available on most aspects, he <br />wasn't sure if the City had developed an actual Internal Controls <br />Policy, but one could be compiled at the Council's direction. <br />Councilmember Ihlan assured staff and Councilmembers that she <br />was not advocating creation of additional documents, but was <br />concerned that the Council was doing proper oversight of staff; <br />and questioned whether such a process could be part of an annual <br />audit. <br />Mayor Klausing asked Councilmember Ihlan for specific <br />suggestions to allow City Manager Beets and Mr. Miller to <br />provide the policylprocedure documentation requested. <br />Councilmember Ihlan requested an adequate review and balance <br />of interests to assure that the Council was fulfilling their <br />
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