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Oval Task Force Final Report i�. Introduction � January 20tih, 2005 - Roseville City Council approved the creation of the Oval Task Force to address the long term financial viability of the Oval. See Attachment 1 for Task Force Charter froi� City Council • Task Force to be focused on xh� financial viability; a separate "Technical Task Force" was created to assess and recommend approaches for addressing current technical issues and long term technical assessments • The Task Force is a volunteer group, consisting of 18 members. See Attachment 2 for member roster � The Task Force first met March 3rc�, 2005 o Original meeting schedule: every ��`' Thursday 6;3� -� $;30 PM � Upon City Council direction in its May 9th meeting, the Task Force adjusted its schedule and content to meet the deadline of turning in its final report on June 20th, to coincide with the Council's decision on whether to proceed with Oval repairs. See Attachment 3 for Task Force Schedule o New meeting schedule: Every Thursday 6:3U — 9:QQ+ PM • To meet objective of delivering the final report June 20th, the Task Force dropped three major items originally planned: � Opportunity Costs — how could the space/facilities be used differently? • Brainstorm Sessions —what are all the ways the facilities could be leveraged? • Public Hearings — time completely devoted to soliciting public input • This report serves as the Task Force's final deliverable IT�. Task Force Communication • The Task Force had city staff serve Public Notice of when and where it would meet. • Public was invited to attend, and room was made for comment if public participants elected to do so • City staff created a web presence on its web site for the Task Force to house its documents and make available to the public � City staff created a group email box for the Task Force, ovaltaskfarce(c�.ci.rosevill�.mn.us, for receiving public input • Members, especially those representing Oval user groups, were encouraged and expected to share Task Force information with their respective groups, providing two-way communication and feedback • Task Force Presentations to City Council: o March 21 —Recommendation to pursue "Engineering Study" by Stevens Engineering o May 9— Task Force Status Update o May 23 — Review of Task Force Report Outline o June 13 — lst Reading of Final Report Draft o June 20 — Presentation of Final Report Two Presentations were made to outside groups: o Roseville Citizens League, April 20th o Roseville Visitors Association (RVA), May t�'�' Oval Task Force Final Report Page 6 of 29