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Council Update Date: October 17,2005 Item Number: 8. Department Approval Manager Approval Agenda Section Item Description: Ranked Proposers for Residential Recycling Service LBACKGROUND At the August 8, 2005 meeting the Council directed staff to prepare Request for Proposals (RF�s} for a range of recycling services. The RFP requested pricing on three levels of service: the current dual sort, bi-weekly collection scenario; dual sort, weekly collection scenario; single-stream collection scenario. These are the same scenarios used for requesting pricing in 2002. Council approved issuing the RFP at its August 22,2005 meeting. The RFP also gave Proposers the option to offer money back to the City through revenue sharing. Cities such as Fridley, Minnetanka and Plymouth currently have revenue sharing provisions in their contracts. Councilmembers completed Proposal Evaluation Criteria Ranking Forms. The forms list the evaluation criteria for the proposals. Councilmembers weighed the criteria by allocating percentage points to each criterion such that the total equaled 100 percent. The results of that weighting are reflected in attachment one. Four companies submitted proposals: Allied Waste (aka BFI), Eureka Recycling, Onyx Waste and Waste Management. Each proposal was subdivided and each subdivision analyzed. For instance if a company submittedproposals for different levels of service such as dual-stream, bi-weekly collection, dual-stream, weekly collection andlor single-stream bi-weekly collection each level of service was given a separate ranking. A proposal review team of Finance Director Chris Miller, Recycling Coordinator Tim Pratt and Public Works Director Duane Schwartz ("Review Team") analyzed each proposal and assigned points to each proposal based on how the proposals met each criterion. Those points were then multiplied by the percentage points given to each criterion by Councilmembers. The result is the ranked list of Proposers being presented and is attachment two. IL ANALYSIS The Review Team ranked proposals from Eureka Recycling number one and two, The Review Team was impressed by Eureka's commitment to expand and enhance the City's recycling program. Eureka is the only recycling provider in the area that is actively developing markets for new materials to be recycled. For instance it separates out wet strength cardboard (e.�. beer, pop and water boxes), bales it and sells it to paper mills. Mills can re-set their machinery to accommodate segregated bales of wet strength cardboard so it can be made into new products. Many other recycling providers include wet strength cardboard in mixed paper bales. Mills end up culling the wet strength cardboard from their pulpers and throwing it away. Mills specifically asked Roseville to include wet strength cardboard in the list of items not accepted at the curb because they were receiving mixed paper bales containing wet strength cardboard. Eureka also collects used