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4�� r <br />��- <br />Request for Council Action <br />Item Description: <br />Date: 11/14/OS <br />Item: 12. <br />Legal Newspaper <br />November 14,2005 <br />Consider Newspaper for City Legal Notices <br />I. BACKGROUND <br />Under state law, at the first Council meeting of the year the City Council must designate the <br />newspaper the City will use to publish official City notices, such as for public hearings. <br />Last year at this time, when staff sent out bid documents, staff asked newspapers to provide <br />pricing for 2006 as well as 2005. The purpose was to minimize bidding costs and see if the <br />Council was comfortable with bids every two years instead of every year. The Roseville <br />Review was designated the newspaper that would print official City notices in 2005. We have <br />not had any problems with the Roseville Review publishing notices. The Roseville Review's <br />prices for 2006 are favorable; they are approximately 3%higher than for 2005. <br />On a different procurement dealing with collection of old electronics, appliances, and tires, the <br />Council directed staff to re-bid that contract even though the existing contractor promised to <br />maintain his 2005 prices for 2006. We re-bid that contract, which takes approximately 10 hours <br />of staff and Council time. We received one bid that was $500 to $1,500 higher than the <br />previous price (depending on the volume of materials received). <br />I�. QUESTION <br />Does the Council want staff to begin a bidding process for newspapers in which to publish city <br />legal notices for 2006, or are the previous bids for 2006, obtained this time last year, sufficient? <br />III. RECOMMENDATION <br />Do not rebid. There is no reason to believe pricing will be lower; due to escalating energy <br />costs, there is every reason to believe new bids would be higher. ff the existing bids are <br />satisfactory to the Council, we would come back to the Council at your first meeting in 2006 <br />and officially designate the Roseville Review as the newspaper in which City legal notices will <br />be published. <br />IV. REOUEST <br />Council motion directing staff to accept the existing publishing bids and not to rebid the <br />publishing of city legal notices for 2006. <br />� <br />