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ao Increased time to follow through with public inquiries a� Increased ability/time for staff cross training az Increased inter-departmental support a3 Increased (simplified) data sharing between squads and dispatch aa Immediate access to mission critical data a5 Reduced officer response time as Eliminate redundant data entry from officers to RMS a� Reduced time on traffic stops by 75% aa Increased accuracy/completeness of records and citations a9 Decreased probability for incorrect suspect information Web-based RMS accessed at any location All incident media (forms, report, photos, audio) will be available over the web for any agency, the state, courts, or county/city attorneys to access—no more paper, CD's, time spent sending lengthy faxes or time and money spent driving incident data to court or attorneys. LETG's package will allow officers more time to deal with street issues and community concerns. Investigators will have access to real-time data as entered by the officer and on-scene evidence bar-coding will save time and duplicate entry. Office staff will have time to expand duties and will be able to assist with investigative details, process public inquiries, and analyze criminal data for use by the department and the public. POLICY OBJECTIVE The Roseville Police Department took the action to meet with LETG before submitting the RFP to the Office of Justice Programs. LETG submitted a quote to the department in the amount of $400,032 that fully covers the cost of a full replacement of the current RMS/WRW plus many features that are not available in the current system. The Department submitted its RFP (with the LETG quote attached) to the Office of Justice Programs on July 23, 2009. The Roseville Police Department was notified September 9, 2009, that it was awarded the full RFP request in the amount of $400,032 which will allow the department to fully replace its current RMS/WRW system. Per the terms of the grant, the department has the responsibility to ensure the RMS/WRW system is fully operational by January 1, 2010. BUDGET IMPLICATIONS There is no City match required per the terms of this grant. Monthly maintenance fees for the LETG system are $7,237 less annually than the current RMS/WRW; however, the Department will incur the cost of 20 air cards (for the mobile laptops) at a cost of $10,560 per year for an annual increase of $3,323 to the department's operating budget—a cost the department can absorb with no negative impact to service due to the cost saving of materials and time with LETG's package. STAFF RECOMMENDATION The police department is recommending that it be allowed to accept funding that covers the full cost for the purchase of an RMS/WRW package that fully meets the needs of the Department Page 3 of 5