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C. Scope of Service Scope of Services CUNINGHAM G R O U P The overall Scope of Work as outlined in the RFP is defined in more detail below. Much -e��r of the project work will take place in a series of staff-consultant work sessions. These �.��*��,�� ' i�� - sessions, generally lasting half a day, will help us identify issues, format and content of � a.� � the new code in a focused time frame. These sessions would not be our only meetings �ii�i�i*�is� �i�f r .i�:l :�� -- - -- --- �..,..-.��;� - with staff - we anricipate meetings or conference calls on a regular basis - but these would function as key points in the process. � � � ��y �_ ' �,^� �= - � � The Planning Commission will serve as the primary review body for the zoning code update. Given the project's relatively short time frame, it will be important for the Commission to dedicate several uninterrupted meetings to the review process; our schedule includes five Planning Commission meetings. In addition to the three community workshops, another potenrial outreach method would be focus groups with stakeholders such as neighborhood or business associarions, realtors or developers. In our zoning work, we have found tl�at small meetings of this type frequently result in more effecrive participation than large community meetings. A. Zoning Code Review and Issue Identification. As part of the preparation of this proposal we have already prepared an initial review of the existing code and planning documents (see enclosed Attachment). This inirial review is to be supplemented by: • Staff Work Session L Identify issues, background information, discuss options for code organization; plan community workshop 1. • Planning Commission Meeting 1: Overview of project schedule; discuss issues and problems with exisring code; discuss outreach by Planning Commission to constituents; encourage participarion at community workshop 1 Community Workshop 1: Zoning 101 - Discuss the existing zoning pattern, how it works today, and how it does or does not match the comprehensive plan and other plans and policies. Further refine issues or problems with the existing code. Use case studies and design exercises to idenrify "exemplary places" or developments tl�at should be used as precedents for the new code. Cuningham Group Responsibility: Provide outline examples, ordinance examples; agenda for community workshop. Presentproject overview to Planning Commission; facilitate discussion. Work with staff to facilitate community workshop. Staff Responsibility: Background materials for discussion (variances, etc.), background material for Planning Commission meeting; community workshop planning, organizafion and summary of results. B. Determination of Districts, Format and Organization of Code Information gained during Task A will be used to develop several oprions for districts, format and organizarion of code (refer to enclosed Attachment for an initial idea of format). • Staff Work Session 2: Review options; select preferred format and organizarion, develop inirial "menu" of districts for further discussion; plan community workshop 2 • Planning Commission Meeting 2: Discussion of code options and districts