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Dennis Welsch January 12,2004 Page 5 Workshop #12: Joint Session of the Plannin� Commission and Cit_y Council on Revised Concept Plan, Suggested Desi�n and Performance Standards. Wrap Up The materials from Workshop #11 wi11 be presented to a Joint Session of the Planning Commission and City Council and potentially other commissions. The workshop date and information to be covered in the workshop are outlined in the attached work program flowchart. After the workshop, a meeting wi11 be conducted with City Staff to identify key issues to be explored further, to reach agreement on meeting notes, and to prepare a summary memo to the City Manager. An estimated range of costs, associated with the above-described services, are summarized by task on the attached spreadsheet. Although the spreadsheet shows an estimated amount of hours that may be necessary from outside consultants, the spreadsheet does not include the potential costs of such consultants. A11 work and meetings wi11 be computed on a time plus materials basis, according to our Standard Rate Schedule, which is attached to this proposal. Costs for work and materials that may be requested, in addition to the services listed above, wi11 be added to the estimated figure. DSU sha11 be reimbursed for a11 direct expenses relating to the professional services described above, according the attached Standard Rate schedule. These expenses may include drafting and art supplies, mileage, postage, delivery charges, photography and reproduction charges, fax, long distance phone, and other typical and normal expenses associated with this type of planning work. We would seek your authorization for any unusual or large expenses in advance. Costs for work and materials that may be requested, in addition to the services listed above, wi11 be added to the estimated iigure. Subsequent additional services, if required, wi11 be performed on a time-plus- materials basis subject to supplementary agreements executed by both parties. DSU sha11 not complete any additional work without the prior approval of the client. A11 costs incurred under any of the items in this contract wi11 be payable to DSU upon receipt of a monthly invoice showing the work completed during the previous month and the cost of that work, including any expenses. A service charge of one and one-half percent (1.5%) wi11 added to each invoice not paid within thirty (30) days. DSU is required to submit its monthly bi11 by the Sth day of the month. Invoices for service are to be submitted within sixty (60) days of the service performed and a11 invoices for services performed on an hourly basis sha11 include a description of the work performed, the amount