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Roseville City Council Page 3 of 6 3. Reevaluate the Roles and Res�onsibilities of Existing Commissions. The Public Works and TransportationCommission (5 members) has been in existencefor about 1'/z years. As with any new program or service, it is important to evaluate the purpose, success and need of the Commis- sion. Would this be an appropriatebody to handle all environmental issues? Should at least one Commissioner be required to have a background/demonstrated interest in an environmental re- lated field? Or should the commission be disbanded? The Police Civil Service Commission (3 members) meets periodically to review employment practices of the Police Department to ensure they are fair and reasonable. In 2001 and 2003 the Commission met twice and in 2002 they met five times. Apparently, state law prescribes the limited duties and responsibilities of this Commission. Can the Council expand those responsi- bilities and its membership? Should you? Could those responsibilities be shifted to another group, such as the Human Rights Commission? 4. Clarifv the Commission Annointment and Reawointment Process. Resolution9372 de- scribes the procedure to fill vacancies and make reappointments to citizen commissions. Ac- cording to City Attorney Jay Squires (letter dated Feb. 6,2004) "it is appropriate for the Council to follow Resolution 9372 unless the Resolution is modified or suspended by majority vote of the Council." Staff suggests that Resolution 9372 be amended as follows: • Requiring an application and council interview for all new commission appointments; • For reappointments, an application for reappointment would be required but no additional council interview would be held unless three councilmembers make a specific request for an interview of a particular applicant or applicants for reappointment. Reasons: An application should always be required to demonstrate and update the applicant's or commissioner's interest and general background. In addition, the Council should interview all new applicants in person to supplement the written application and to see how they respond to questions. However, sitting commissioners create a record by their years of public service on that commission. Unless three councilmembers specificallyrequest another interview for a sit- ting commissioner, those years of demonstrated volunteer service plus the written applicationfor reappointment would seem to be a sufficient basis for the Council to decide whether to reappoint a sitting commissioner. Finally, given the normal turnover of commissioners due to resignations, decisions not to seek reappointment, or expiration of term limits, there will always be new com- mission seats to fill and applicants to interview for those seats. This year, for example, there are four vacancies. With advertisingwe may receive 8-12 applications for those four vacancies. Scheduling and interviewing 8-12 persons for four vacancies is already a daunting task. Conser- vatively estimated, it will also take up probably 2+ hours of Council time if we allow the usual 10-15 minutes per interview. Scheduling and interviewing even more persons — including the six sitting commission volunteers eligible for reappointment who have already demonstrated their approach to group problem-solving through participation in many hours of public commission meetings over several years time — seems burdensome on everyone. Moreover, if a sitting com- missioner's conduct seems questionableto three or more councilmembers, then upon your re- quest we could schedule that specific commissioner for a reinterview.