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.--� Attachment 2 Memorandum To: Mayor and City Council From: Council Member Greg Schroeder Date: February 9,2004 Subject: Roseville VolunteerCoordinatorlProgram The following is a draft of what I believe the T�olunteer CoordinatorPosition and Progi^am should be. I would like to request staffto determine the�s for this position andprogi^am; any issues; and add'r'rrarra��arri�s; and bring this item back to the Council at the Febi^uaryy 23'" meeting for Council discussaore aMa possi c authorization. Vision of volunteer program: To ha�e an actively involvedvolunteer community help make our city a better place in which to live. Mission of volunteer program: To ha�e a strong volunteer program that could aid staff in adequately providingthe services and activities our residents e�pect under any economictimes. Volunteer Coordinator Position - I envision this position as the following: Full-time- With the duties I envisionthis position handling (stated below), I feel this could and should be full- time. I feel we need a s�p�rgon to run this program to make it work, because volunteerism needs to be done on a regular, year round basis. There needs to be someone in charge that can motivate volunteers on a regular basis. By Council supporting a full time staff position this would show our commitment to making this program work in the manner it should be. It would also show a long-term support towards the person hired, as benefits are a vital part of any job. I envision this not to be an 8-5 job. This person vwuld ha�e to vwrk irregularhours, so they can be actively involved in recruiting volunteers, working with the volunteers, and motivating volunteers any day and any time. Experience- I think vwrk e�perience should weigh in at the same level as education. I feel there are many qualified people out there without a formal post-secondary educational background that ha�e committed their lives to helping others and their work e�perience in leading the way or managing volunteer programs should countjust as much as a BA, MA or S'h.D, We need someone who will organize a volunteer program, it's volunteers and keep these volunteers on a long-term basis lry motivation and working with them hands=on. I can't stress enough that this has to be a special person that is committed to'�alu�� .e�" not just managing a°`program". Duties and responsibilities - Right now I envision this person possibly doing the following (along with volunteers helping with the process): � Setting up this program and managing it � Recruiting volunteers of any age and seeking out donations to help nm the program successfully. � Working with staff to see what the needs of their departments are and what job opportunities volunteers would be allowed to help with. • Motivating volunteers and donors to make their commitment long-term. Keeping residents, civic organizations, schools, churches, businesses, eta informed of ways they can volunteer or donate resources. � Working with volunteers and donors to see thatthey are paired with a job that best meets their e�pertise or interest.