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MAYA GUIDE�TOINSURANCE COVERAGE IN CITY CONTRACTING P.11 Insurance Waiver Process It is possible to receive a wafver for certain kinds of Insurance if the City Risk Management Office considers a wa'nrer to be appropriate. To request a��, ptease send an E-mail or memo to Risk Management (Gary Levin or Ellen Velasco- Thompson) thatidentifles; 1. The name of the contractor 2. The scope of services for the contract 3. If there are any contrador employees (this does not include owners) 4. Which specfic Insurance co+rerage(s) you want waived 5. Any further clarifying information you beC�eve Risk Management needs in order to determine if a waiver is appropriate Risk Management will review the materials and possibly cornact you for further information. If they approve the waiver, they will send you a Riik Management Waiir Form with X's indicated for the areas they are waiving. The language ne�d to the X is the language that should be typed into the contract itself under the appr+opriate paragraph for that type of insurance. When you submit your contract to Contract Management, you will need to attach a copy of the Risk Management Waiver Form. The following are possible situations where a waiver may be appropriate: • An indiival who is a contrador may receive a Workers Compensation insurance waiver, as there are no employees that need Workers Compensation insurance. • A partnership that is a contrador may receive a Workers Compensation insurance waiver, as there are no employees , that need Worke�s Compensation insurance. . An i�dividual who is a contrador may receive an Auto Liability insurance waiver, as the indiival wiU not be using any velucle while working on the contracx. • An indiuidual who is a contractor may receivs an Auto Liability insurance waiver if the�individual's personal auto insurance coveragesufFiaeMlyaddressesthe risk. You will need to get either a) a copy of the personal insurance deck page that identifies specific coverage levels and the name(s) of the insured or b) a letter from the insurance agent that states the contrador has an endorsement far auto insurance coverage when the auto is used for business purposes. A copy of the insurance card is not acceptable. • A professional firm that would typically require Professional Liability insurance may recei+� a waiver if the work being done for the speciftc contraci is not "protessionaP work. An example would be an engineering firm that is contraded with to couM car usage on a spec�fic bridge. Prepared by Lea l.a�'60� I11 COIIJUI1Ct1011 wilh Rqk Mafligen►ent�evised6�l'98