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MA U�UIDE TO INSURANCE COVERAGE IN C17Y CONTRACTING P• 1z Insurance Certificates Even though contracts state that insurance coverage is required, it is important to verify the insurance through the ceitificete. The department contract manager must obtain certificates or waivers for all insurance cited in the conlrad at the time of contract onset and throughout the contract period. The department contract manager and the Contract Management ��e in Purchasing must retain cop'ies of these certificates or waivers. Attached is a copy of the preferred Cii insurance certificate with the important areas highlighted. Please send ;R to your contractor if needed. Upon receiving the'insurance certificate from your contractor, you must check it to make sure � is acceptable. The certificate standards are as follows: Check the form itself • Must be Acord or City insurance form, except an Assigned Riik Program certficate from the State of Minnesota is also acceptable for Workers Compensation. In additlon. a Riik Management-approved letter from a governmental body diiclosiig their Self-insured status is also acceptable. • A representative from the insurance company.must sign the form. A copy of the form is acceptable. • If there is a slot for addrtion.al insured for the General Liability and Auto Liability sections, this must be checked. If there is a space for the addiinal insured, this must be the City of Minneapolis. • The contractor name on the ceRificate must match the contractor name on the contract, • If there is a box for Additional Insured. this should be checked. If checked and the Additional Insured name is provided, this should be the Cily of Minneapolis. The form is acceptable if no such box is on the form. ForWorlcer5 Compensation. the City would typically not be listed as Additiinal Insured. Check the Coverage, • The n��.• of covemge for all required insurance must et least cover the contrad starting date up through the current date (ii back-dated) or the contract starting date (ii future-dated) • Read any special notes added to the certificate to determine if problematic or if they limit the scope of the insurance. • All coverage levels should meet or exceed those required by the contract, with the following exceptions: General Liabil'rty • A blank General Aggregate is acceptable if Each Occurrence is filled in with an amount that meets or exceeds the requirement. • A blank Each Occurrence is acceptable if General Aggregate is filled In with an amount that 'meets or exceeds the requirement. • If Products-Completed Operdtions Aggregate, Personal and Advertising Injury or Fire Damage is blank Of below the requirement, Risk Management will need to send an E-mail to approve the variation from the requirement. Contact Risk Management if this occurs. •�f Medical is blank or below the requirement, thii is acceptable. • Business Owners Liabit'dy can substitute for Commercial General Liability if the General Aggregate level meets the requirement- Auto - • Bodily Injury Each Person or Bodity Injury per accident with coverage as per requirement is acceptable. wortcen Compensation •�f the State of Minnesota Assigned Riik form is being used, `no coverage for Part B' is acceptable. Prepa�ed Dy Lee Larson in conjunction with Risk Management-rev&d 6%�