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1 `.. Request for Council Action Date: 10/02/00 Item Number: C-4 Department Approval Manager Approval Agenda Section Consent Item Description: Advertise for bids for the refurbishment of Engines 21 and 31 BACKGROUND: Fire protection in the City is provided by six fire engines. The placement and usage of these engines play an integral role in providing fire protection to our residents and factors considerably in the City's favorable ISO Class 3 rating. In order to ensure the reliability of these engines and to extend their usefitl life, a refurbishment schedule for our older trucks is in place. Currently, two engines are scheduled for refurbishment. Engine 3 1, a 1986 engine, is scheduled for refurbishment in 2000. Engine 21, a 1987 engine, is scheduled for refurbishment in 2001. These trucks were originally built to identical specifications and it is the recommendation of staff that their refurbishment also be identical. We are seeking to solicit bids from vendors to refurbish one, or both of the trucks, with the stipulation that one will be available in 2000, and the other will be available in early 200 1. We believe this will allow for a more competitive bid if the vendors can factor in their profits based on two trucks instead of one. The bid specification provides vendors with the option of bidding on one or both trucks. Bid specifications were developed by a fire department staff and have been reviewed and approved for form and content by legal counsel. Advertisement for bids will run October 10�` and 17�'. Bid openin� will occur on November lst, and Council will be presented with the best bid for approval on November 13 . POLICY IMPLICATIONS: The refurbishment of Engine 3 1 is a budgeted item for the year 2000 and the refurbishment will be completed in the year 2000. The refurbishment of Engine 21 is a budgeted item for the year 2001 and its refurbishment will be completed in 2001. The refurbishment of these trucks complies with the goals of Council to appropriate funds annually to the Fire Vehicle Replacement Fund for the timely replacement, and in this case refurbishment, of vehicles. The refurbishment of these engines should extend their useful life by 10 years. FINANCIAL IMPLICATIONS: Funds for refurbishing these engines will come from the Fire Vehicle Reserve Fund in the year 2000 for Engine 3 1 and in the year 200 1 for Engine 2 1. STAFF RECOMIV�NDATION: Staff recommendation is for Council to approve advertisement of bids for the refurbishment of Engine 2 1 and Engine 3 1. COUNCIL ACTION REQLTESTED: Motion to approve the advertisement of bid specifications for the refurbishment of fire Engines 21 and 3 1.