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REQUEST FOR COUNCIL ACTION DATE: 1 0/23/00 ITEM NO: C-3 Department Approval: Manager Reviewed: Agenda Section: Consent Item Description: Authorization to Modify Contract for Catering Services at the Roseville Skating Center. BACKGROUND During the planning process for the development of the Community Room at the Roseville Skating Center, staff had discussions with other facility managers and several potential clients. Throughout these discussions the recommended emphasis was on adding quality to the facility. In September of 1998, the City Council adopted the attached policy concerning the operation of the RSC Community Rooms. Included in this policy was the provision that all rental groups providing food and beverage (alcohol and non-alcohol) at the Roseville Skating Center be required to use the single licensed food and beverage caterer for the Roseville Skating Center. Catering fees were paid to the Roseville Skating Center according to the rates of the Caterer selected and Roseville approved catering menus. The licensed Caterer was required to provide Dram Shop insurance. The key principal in recommending the single caterer concept was that the selected caterer would promote the facility as their own thus lessening the City cost of extra marketing. Staff developed a Request for Proposal (RFP) for catering services. This RFP was advertised in the newspaper and sent to 19 vendors. Suzanne's Cuisine from White Bear Lake was selected. During the first two years of operation, staff believes the initial goals were accomplished: . marketing the facility using the resources of the caterer rather than the City. . making the facility well known as a meeting/banquet site. . providing a quality experience for users. . staff training for the operation and promotion of the RSC as a meeting/banquet facility. . appreciation of the community for the potential of the facilities. . blending of the meeting/banquet services with other programs and services. . understanding the special scheduling requirements for operating a meeting/banquet facility. During the evaluation process of the last two years for the meeting/banquet operation, several issues have surfaced relating to the current policy: