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100104_Packet
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�osenber 's Rules o �rdere <br />� <br />S im le I' arliamenta <br />p �"Y <br />Pro�edures for the 21st <br />he rules of procedure at meetings <br />= should be simple enough for mosc <br />people ro understand. Unforrunately, <br />chat hasn't always been the case. Vircu- <br />ally all dubs, associations, boards, coun- <br />cils and bodies follow a ser of rules, <br />Robert's Rules of Order, whicki are em- <br />bodied in a small but complex baok. <br />Vir�ually no one 1 know has actually <br />read this book co��er to cover. <br />Worse yet, the book was wrircen for <br />another time and purpose. If you are <br />running the British Parliament, Roberts <br />Rzrles of Order is a dandy and quite use- <br />ful iiandbook. On �he ocher hand, if <br />you're running a meeting of a five- <br />member body wieh a few members of <br />che public in arrendance, a simplified <br />version of tlie rules oFparliamentary <br />procedure is in order. Hence, the birth <br />of "Rosenberg's Rules of Order.° <br />This pubfication covers the rules of <br />parliamentar�� procedure based on my <br />20 years ofexperience chairing meecings <br />in stare and local govemment. These <br />rules have been simpli6ed and slimmed <br />c{own for 21st century meetin�s, yet <br />they retain the basic tenets of order to <br />cvhich we are acc�sromed. <br />framework for the orderly conduct <br />af ineerings. <br />2. Rules shou[d be clear. Simple rules <br />lead to wider anderscanding and <br />participa�ion. Complex rules create <br />r�vo dasses: those who underscand <br />and participate and those who do <br />not fully understand and do nor <br />fitlly participate. <br />3. Rules shonl� be nser-friendly That <br />is, che r�les musr be simple enough <br />chat citizens feel they have been able <br />�o participare in the process. <br />Rules should enforce the wiIl af <br />the majority while protecting the <br />rights of the minority. The ul[imace <br />purpose oithe rules of procedure is <br />to encoivage discussion and to facili- <br />tate decision-making by �he body. In <br />a democrary, the majoriry rules. The <br />ruEes must eiiable the majoriry to <br />express itself and fashion a result, <br />�vhile permi�ting e6e minority to also <br />express itself (but not dominate} and <br />Fully participare in �he process. <br />The Chairperson Should iake a <br />Back Seat During Discussions <br />"Rosenberg's Rules of Order" are sup- While all men�bers of the governing <br />ported by the foElowing four principles: body shoufd knaw and undersiand the <br />rules of parliamentary procedure, it is <br />1. Rules should establish order. The the chairperson (chair) who is charged <br />firsc purpose of the rules of parlia- wich apply�ing the rules of conduct. <br />mentar}� procedure is to establish a The chair should be Yvell versed in those <br />There are exceptions to the general rule of free <br />and open debate on motions. The exceptions all <br />apply when there is a desire to move on. <br />C e n-tu <br />� <br />by Dave Rosenberg <br />rules, because �he chair, for all inrents <br />and purposes, makes the 6na[ ruling on <br />the rules. In facr, al[ decisio��s by che <br />chair are final unless overruled by the <br />�overning body itself. <br />Because the chair conduas the meeting, <br />it is comnion courtesy for the ckiair to <br />take a less active role than orher mem- <br />bers of the body in debaces a�id disnis- <br />sions. This does not mean tliar tlie chair <br />should not parciciPate in the debate or <br />discussion. On �he contrary�, as a mem- <br />ber of the body, che chair has full righ�s <br />to parcicipaie in debates, discussions <br />and decision-making. The chair should, <br />hawever, strive to be the lasc co speak at <br />the discussion and deba�e stage, and <br />should iiot make or second a motian <br />unless he or she is convinced that no <br />other member of tlie body �vil[ da so. <br />7he Basic Format for an <br />Agenda Item Discussion <br />Formal meetings normally have a�vritten, <br />published ageiida; informal meetings <br />may have onl}' an oral or underscood <br />agenda. ln either case, the mee�ing is <br />governed b}' the agenda and rhe agenda <br />canstitutes the body's agreed-upoii road <br />n�ap for the meeting. And each agenda <br />item can be handled by the chair in the <br />following basic format. <br />First, the chair should clearly announce <br />the agenda item number and should <br />clearEy state �vhat the sitbject is. The <br />chair shoald then announce the formai <br />rhat will be follo�ved. <br />Second, fol[owing chat agenda Forma�, <br />che chair should invite che apprapriate <br />people ia report on che item, including <br />any recommendation they mighc have. <br />The appropriate person may be the <br />chair, a member of tf�e governing body, <br />www.cacities.org <br />
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