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Staff Approval: <br />PT <br />Item Description: <br />REQUEST FOR HRA ACTION <br />Date: 11-18-08 <br />Item No: 8.c. <br />Agenda Section: <br />Action Items <br />Consider Professional Services Contract with Sheila Stowell <br />(HF0078) <br />1.0 Requested Action <br />Approve entering into a contract with Sheila Stowell to record the minutes of RHRA Board <br />Meetings. <br />2.0 Background <br />2.1 In the 2009 RHRA Budget, approximately $1500 has been allocated for professional minute <br />services. Currently, administrative staff undertakes the creation of the minutes and the Executive <br />Director feels that her services to the RHRA could be better utilized with the hiring of a <br />professional minute taker. <br />2.2 Staff investigated the cost of professional minute taking firms and also contacted Sheila Stowell, <br />the minute taker for the City Council and Planning Commission. Staff anticipates these services <br />would take about five hours a month, which includes previewing the packet, attending the <br />meeting, and preparing the minutes. <br />2.3 In contacting companies regarding their cost to provide professional minute taking services, staff <br />found that their costs range from $25 to $30 per hour. <br />2.4 In response to staff's inquiry, Sheila Stowell quoted a price of $23.00 per hour plus mileage. <br />(See Attachment A). Ms. Stowell has indicated that she currently has a conflict the night of <br />RHRA Board meetings but that she would be able to transcribe the meetings from DVD. <br />(Currently, administrative staff drafts the minutes from a replay of the RHRA Board meeting). <br />2.5 <br />3.0 <br />Based on the above information, staff recommends the hiring of Sheila Stowell for the purposes <br />of recording minutes of the RHRA Board. Staff has prepared a contract for Ms. Stowell's <br />services for the RHRA Board to consider. <br />Staff Recommended Action <br />Staff is recommending that the RHRA approve entering into an agreement with Sheila Stowell for the <br />services of minute taking of all RHRA Board meetings at the rate of $23.00. <br />Prepared by: Patrick Trudgeon (651-792-7071) <br />Attachment: A. Letter for Sheila Stowell <br />B. Professional Services Agreement <br />RHRA Consider Professional Seivices Contract with Sheila Stowell (11-18-08) Page 1 of 1 <br />