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Staff Approval: <br />PT <br />REQUEST FOR HRA ACTION <br />Date: 1-20-09 <br />Item No: 6.a. <br />Agenda Section: <br />Consent <br />Item Description: Approval of annual contract renewals with the City of Roseville for <br />fiscal support and support staff services for 2009 (HF0080) <br />1.0 Background <br />The HRA requires annual review and renewal of the contract between the HRA and City <br />of Roseville for the use of City services for fiscal agent and administrative support staff. <br />Citv Fiscal and Staff Services Contract: <br />The contract for the use of Roseville's Finance Department to act as the HRA Fiscal <br />Agent is 5% of the total HRA administrative budget. For 2009, the HRA administrative <br />budget is $101,500 which includes the staff fees, legal fees, memberships and <br />subscriptions and training. The fiscal fee based upon the contract would be $5,075 for <br />2009, which will be a prorated quarterly transfer from the HRA Fund to the City's <br />General Fund. The contract dates and amounts have been revised; however, all other <br />items remain the same as 2008. <br />The costs for administrative support services include monthly charges related to the <br />copying and distribution of the HRA monthly meeting agenda and packet, monitoring <br />updating of the HRA page of the City's website, monitoring and updating HRA program <br />material and marketing and returning general HRA program calls and mailing out <br />program information. The Community Development Department has hired a part time <br />assistant position of which 8.5 hours per week is dedicated to HRA duties. The annual <br />contract amount for this service is $13,675 which covers 40% of the part time position <br />cost and will be a prorated quarterly transfer from the HRA Fund to the City Community <br />Development Fund. <br />In addition to normal administrative services, the RHRA also has a Housing Program <br />Coordinator. Similar to the other support staff, the RHRA must enter into an agreement <br />with the City to authorize transfer of RHRA funds to the City of Roseville Community <br />Development Fund to pay for that position's services. The costs for administrative <br />support services provided by the Housing Program Coordinator is estimated to be <br />$60,707 annually which includes wages and benefits based on 29 hours per week and will <br />be a prorated quarterly transfer from the HRA Fund to the City Community Development <br />Fund.. <br />RHRA_ Services Contracts (01-20-09) - Page 1 of 2 <br />