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1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 HRA Meeting Minutes — Tuesday, June 16, 2009 Page 5 Ms. Larson thanked members for their interest advising that the City of St. Louis Park was always open to new ideas, opining that best practices are meant to be shared. Chair Maschka concurred, and thaiiked Ms. Larson for her very informative and thought- provoking presentation. 10. Action/Discussion Items a. Discussion of 2010 HRA Programs ,;� Mr. Trudgeon noted, in staff's consideration of topics for discussion betwee��r�ie HRA and City Council at their upcoming meering, the items accomplished to-date an ferenced in the HRA's Strategic Plan, as well as the 2009 Work Plan, and suggested th�t� ��' g of another Strategic Planning meering before this joint meering may be prudent. l�i':�Trtt`� '�' noted the need for the existing documents to provide more long-range ��als and f� e; and summarized preliminary discussions held with the HRA's Fin�nce��ub-Commi �� y initiated work on the 2010 Budget. Mr. Trudgeon suggest� ��at this Strategic 'ng meeting be held as soon as possible, based on the rimingy��the joint meeting, and��ie neat regular meeting of the HRA, in addition to the 2010 bur�et calen . Mr. Trudgeon assured members that staff was not suggesring reinventing t,Y�-�Strategi , but tweaking it, and taking it to the nea�t level, in order to create an up�a�� `"� k for 2010 and beyond, and making sure limited resources were maximized based on `" goals. Member Majerus concurred, opining that now tl�at the Strate �' s were in place, it was time to get into the tactical goals, maintaining the Strategic ;; rastructure template, and defining a consistent process. 3 Chair Maschka concurred, opining th a go �`� �� Plan served as a framework and needed an annual review in order to dev b ork bl . Members discussed optional meeting d�s/rimes, with the consensus being that a meering during the week, ra��' tl�an on a Saturd��, �uring the summer months was preferred, with Wednesday afte � �� g being the a�i��rent available meering date. Ms. Kelse �"`"f'ned tha ;� b� �beneficial to have com leted an u date of the Strate ic Plan and� �� 'or �� A/City Council meering o provide the HRA's perspective to the City Co the proposed 2010 direcrion. S�� '� . sted use <`� � � ilitator in order to allow staff to fully participate in the discussion, �� ving id ;,� fied several oprions for facilitating the meering and providing a summary �, at aficost not to exceed $2,000, and sought HRA authorizarion to proceed; and suggested 1� � ng a Recording Secretaty present to provide detailed notes of discussions. �sio `��ncluded the merits of having a facilitator present, while not diminishing the desire �f �articipation in the discussions, but jusrifying the expenditure for a facilitator; �ent on having a Recording Secretary available at the meering to provide detailed sion notes, from which staff can prepare a summary of goals; and the need for all issioners, old and those new to the process, to refresh themselves on the Strategic Plan in place. After further discussion, Mr. Trudgeon advised that he could facilitate discussions to some ea� tent, given the apparent reluctance of inembers to provide a facilitator, and allowing for Ms. Kelsey to be involved in discussions rather than logistics; the need to consider some of those options addressed during Ms. Larson's presentation earlier tonight, and whether they would work for Roseville; and the need to involve Finance Director Chris Miller in those discussions (i.e., Land Trust, etc.).