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• Counci7 �I��nbers may particip�te in listse�-vs� and otiher �lectranic forut�r�s that <br />serve to exchange in�ormatior� and opinians abo�it Crty issues, so long as that <br />participation fs not for the purpose of avoiding public discussior� or to �orge a <br />majority in advance �f public meetings. <br />VII. Refention of Electronic �orrimunications <br />• Cauncil Members should provide the Cit� Manager wit� a copy of any <br />electronic cammunication nat already maintained by the City that was made or <br />received by the Cauncil Vlember and becomes part of an official City <br />tr�ar�saction purs�ti�ani to the %11o�ing retention classifications: <br />Complain�s — Genera�: Gen�ral city services, rrlaintenance, repair; citizen <br />complaints. [Ret�ntion penod: 1 year after action completed.� <br />Correspondence — Historical: Cort-espandence tolfrom mayor, city <br />manager, city administrator: Offtcial corre�pandence tha� <br />documents important events or major functians of �he office. <br />Usuall� deals with a specific tapic, issue, organiza�ian or ir�dividual. <br />[Retentian periad: Permanent.� <br />Carrespondence — General. [Retention period: 3 years.] <br />• Council Meinbers do not need to r�tain or provide the Cit� Manager with <br />electr�n�c cernm�nications that do not become part of an ��fieial transac�ion �r <br />e�ec�ronic communications that fall �vith�n the following retention <br />classification: <br />Correspondence —1V�essa�es: Z"ransitory messages, e-mail or phane <br />messages of short-term interest vvhicYi are considered incidental and <br />non-vi�al correspond�nce. f Retention periad: Until read.] <br />RR�L �13=t03l/cg <br />� <br />