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HRA Meeting Minutes – Tuesday, May 19, 2009 Page 5 study completed in 2004 and utilization of the data from which to build an updated study, with a more comprehensive and accurate analysis and recommendations. Councilmember Pust sought assurances from staff that they would not return in five (5) years advising that this study was not adequate. Mr. Trudgeon duly noted Councilmember Pust’s concerns; noting that staff can provide updates to this study once established; and provided staff’s rationale in recommending Maxfield above other proposals based on their breadth of experience and understanding of the housing markets, in addition to their ongoing maintenance of all area market rents in the metropolitan area as well as specific to Roseville; and their willingness to provide strategies and guidance to the City. Motion: Member Majerus moved, seconded by Member Elkins to approve the HRA’s Executive Director to enter into a contract for Maxfield Research, Inc. in the amount of $17,295.00; with the understanding that if additional research or meeting time beyond the contracted amount (178 hours) other than one presentation is needed, there would be additional costs to pay for Maxfield Research, Inc. for that presentation. Ayes: 5 Nays: 0 Motion carried. 11.Information Reports & Other Business (Verbal Reports by Staff and Board Members): a.Roseville HRA to host/sponsor Realtor Day in Roseville – June 11, 2009 Executive Director Trudgeon announced the City of Roseville’s hosting of the Realtor Day, and the expectations of a large turnout based on continuing education credits available for realtors; and the great opportunity this provided to promote Roseville and distribute accurate information on housing opportunities available in Roseville. Mr. Trudgeon invited HRA members to attend a portion or all of this ½ day event, to be held in the OVAL Fireside Room. b.Move August HRA meeting to August 31, 2009 Executive Director Trudgeon noted that the August meeting would be rescheduled to Monday, August 31, 2009. Mr. Trudgeon provided members with an update to the HRA’s portion of the City’s quarterly newsletter, now to be featured on a single page rather than a stapled addendum to the newsletter; and providing a broader picture of HRA activities, outreach programs; and improved banner graphics; as well as being made available in PDF format on the City’s website. Member Elkins suggested staff and HRA members check out the “LIVEMSP.org” website providing updates of homes for sale and community amenities; and suggested that the City should actively pursue involvement with this website. 12. Future Agenda Items Councilmember Pust sought clarification from staff on how contractors were selected and/or rotated for City abatements, as indicated on the monthly HRA Abatement billing sheet and asked staff to provide additional detail on whether the process was competitive; and to provide more detail on how administrative charges are determined and how those charges were allocated when reimbursed. Mr. Trudgeon advised that he would provide additional information to members. 13. Adjournment The meeting was adjourned at approximately 7:05 p.m. Next Regular Meeting: June 16, 2009 @ 6:00 p.m.