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HRA Meeting Minutes – Tuesday, June 16, 2009 Page 5 Ms. Larson thanked members for their interest; advising that the City of St. Louis Park was always open to new ideas, opining that best practices are meant to be shared. Chair Maschka concurred, and thanked Ms. Larson for her very informative and thought- provoking presentation. 10.Action/Discussion Items a.Discussion of 2010 HRA Programs Mr. Trudgeon noted, in staff’s consideration of topics for discussion between the HRA and City Council at their upcoming meeting, the items accomplished to-date and referenced in the HRA’s Strategic Plan, as well as the 2009 Work Plan, and suggested that timing of another Strategic Planning meeting before this joint meeting may be prudent. Mr. Trudgeon noted the need for the existing documents to provide more long-range goals and guidance; and summarized preliminary discussions held with the HRA’s Finance Sub-Committee as they initiated work on the 2010 Budget. Mr. Trudgeon suggested that this Strategic Planning meeting be held as soon as possible, based on the timing of the joint meeting, and the next regular meeting of the HRA, in addition to the 2010 budget calendar. Mr. Trudgeon assured members that staff was not suggesting reinventing the Strategic Plan, but tweaking it, and taking it to the next level, in order to create an updated work plan for 2010 and beyond, and making sure limited resources were maximized based on refined goals. Member Majerus concurred, opining that now that the Strategic goals were in place, it was time to get into the tactical goals, maintaining the Strategic infrastructure template, and defining a consistent process. Chair Maschka concurred, opining that a good Strategic Plan served as a framework and needed an annual review in order to develop a work plan. Members discussed optional meeting dates/times, with the consensus being that a meeting during the week, rather than on a Saturday during the summer months was preferred, with Wednesday afternoon/evening being the apparent available meeting date. Ms. Kelsey opined that it would be beneficial to have completed an update of the Strategic Plan and Goals prior to the joint HRA/City Council meeting to provide the HRA’s perspective to the City Council on the proposed 2010 direction. Staff suggested use of a facilitator in order to allow staff to fully participate in the discussion, with staff having identified several options for facilitating the meeting and providing a summary report, at a cost not to exceed $2,000, and sought HRA authorization to proceed; and suggested having a Recording Secretary present to provide detailed notes of discussions. Discussion included the merits of having a facilitator present, while not diminishing the desire for staff participation in the discussions, but justifying the expenditure for a facilitator; agreement on having a Recording Secretary available at the meeting to provide detailed discussion notes, from which staff can prepare a summary of goals; and the need for all commissioners, old and those new to the process, to refresh themselves on the Strategic Plan in place. After further discussion, Mr. Trudgeon advised that he could facilitate discussions to some extent, given the apparent reluctance of members to provide a facilitator, and allowing for Ms. Kelsey to be involved in discussions rather than logistics; the need to consider some of those options addressed during Ms. Larson’s presentation earlier tonight, and whether they would work for Roseville; and the need to involve Finance Director Chris Miller in those discussions (i.e., Land Trust, etc.).