2009-09-22_PWETC_Minutes - Laserfiche WebLink

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Member Stenlund asked if the Electronic Communication Policy applies to webinar meetings. Scott Anderson answered no it does not apply. There is a provision that states however that the policy would apply if there is a determination by the local government that an in person meeting is not practical because of a health pandemic or a declared emergency. Member DeBenedet asked to verify that it is ok for committee members to send business emails to each other as long as they are routed through a center contact person like Duane Schwartz who can then add the email discussion to the next meeting packet. Scott Anderson answered to be safe committee members should try to not send emails to each however if an email discussion does happen it should be routed through the contact person to add it to the packet to be discussed in the public meeting. Member Stenlund asked about the situation where the committee conducts part of the regular meeting at a project site. Scott Anderson answered that a committee can announce in the agenda of a meeting that they will be going to a site to do a viewing of the site at a certain time and place. This indicates where the committee will be and the public is welcome to join them. Member Stenlund asked what the committee should do if the site is a closed site to the public. Scott Anderson answered the City would deal with the person from the public that demands access with the Board when this problem happens. 6. 2010 Budget Update Duane Schwartz stated the City went with a different approach to the 2010 Budget process this year called Budgeting for Outcomes. The City hired with a financial consultant to help work through a program cost analysis for the tax supported programs in the City. The City Council will be asked to prioritize the tax supported programs to fit the set revenue program by the first week of December. Duane Schwartz mentioned this report depicts how the 2009 budget was spent on the costs of programs and services. Earlier in the summer the Public Works department submitted a report that stated in order for the department to continue the same level of street maintenance it would need a 30% increase in 2010. Duane Schwartz stated the City Council did set the preliminary tax levy on September 14 not to exceed 9%. Salary and benefit increases will be at or about zero for 2010. Member DeBenedet asked if the 9% tax levy was a dollar amount. Duane Schwartz answered it would translate into a dollar amount when the budget is approved. Member DeBenedet stated good roads cost less to maintain and asked if the Public Works department is saving money now to spend on street maintenance in Page 6 of 11