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Regardless of precautions; there may be tirr-es when Council Members find. themselves accused of <br />violating the Minnesota Open Meeting Law, perhaps having unintentionally engaged in one of <br />these sorts of conversations. Qne way to diffuse same concern is to immediately release copies of <br />all e-mail correspondence to anyone who wants to see i.t. While this doesn't negate the possible <br />violation, it shows good faith and lack of specific intent to violate the law. <br />Draft guidelines far electronic communications between Council Members <br />Cities might decide to develop policies clarifying appropriate or preferred email use by and <br />between Council Merr~bers. Even if a city doesn't formally adopt a policy, the guidelines here <br />might be helpful for any elected official or city board member to follow. <br />The purpose of these draft guidelines is to suggest how members of city councils and other city <br />committees might communicate via email and electronic means. A city should review these draft <br />guidelines along with its normal operating procedures, consult with the city attorney and determine <br />the best course of action. <br />Ann Gergen 11!07 <br />3 <br />